Scientific Program Manager

CarbonRun; Halifax; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Canadian group benefits plan

Extended health care

Dental care

Life and dependent life insurance

Long-term disability

Employee Stock Options Plan

Paid time off

Job summary

CarbonRun is seeking a highly organized Research Coordination professional to manage grant activities, budgets, and reporting for climate R&D projects in Canada. You will support students and researchers, prepare scientific documents, and liaise with funding agencies and collaborators.

Ideal candidates hold a Master’s degree in a related field, 5+ years in research coordination, and strong communication skills.

Qualifications

• Master's degree in science, environmental studies, or a related field.
• Minimum 5 years of experience in research coordination or scientific support role.
• Experience with grant administration, budget tracking, or financial reporting in a research or non-profit environment.
• Excellent organizational and time-management skills with attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills with academic, government, and private-sector stakeholders.
• Proficiency in Google Workspace, Microsoft Office, and project management tools (Notion, Asana, ClickUp).
• Ability to handle sensitive information with professionalism and discretion.
• Proactive, self-directed working style with initiative to anticipate needs and follow through independently.
• Experience supporting scientific or technical teams in a government research environment.
• Familiarity with Canadian granting agencies (e.g., NSERC, ECCC, CIRNAC) and their reporting requirements.
• Experience coordinating student researchers or field programs.
• Proficiency in reference management tools (Zotero, Mendeley) or data management platforms.
• Comfort in a dynamic, early-stage organization with shifting priorities.
• Proficiency in French or another language is an advantage.

Responsibilities

• Support research grant management: strategize with the CSO, track timelines, prepare progress reports, and manage budgets.
• Coordinate onboarding of students, interns, and research assistants and assist with task assignments.
• Assist in preparation and formatting of scientific papers, reports, and regulatory submissions.
• Track receipts, support expense reporting for field work, and coordinate meetings with collaborators and funding partners.
• Serve as a point of contact between CSO, academic partners, government agencies, and funders to ensure alignment with priorities.

Skills

Grant coordination

Stakeholder engagement

Organizational skills

Time management

Written and verbal communication

French language skills (advantage)

Education

Master's degree in science or related field

Tools

Google Workspace

Microsoft Office

Notion

Asana

ClickUp

Job description

About the Role

CarbonRun is a fast-growing, venture-backed climate technology company developing river alkalinity enhancement (RAE) projects that improve river health while generating high-integrity, durable carbon dioxide removal.

We partner with communities, utilities, conservation groups, and governments to restore ecosystems and deliver measurable climate impact. CarbonRun has early commercial projects currently operating and under construction, alongside a pipeline of projects in active development and pre-development across Canada and globally, supported by committed offtakes and capital partners to enable execution and growth.

Key Responsibilities

Research Grant Management

• Strategize with the CSO to identify and apply for relevant grant funding.
• Track and manage research grant timelines, milestones, reporting deadlines, and submission requirements across multiple funders.
• Prepare and submit research grant progress reports, financial summaries, and documentation in coordination with the CSO.
• Maintain and monitor research project budgets; flag variances and support financial planning for scientific programs.
• Liaise with finance, external partners, and funding agencies to ensure compliance and accurate reporting.
• Support the preparation and submission of new grant applications, including formatting, editing, and compiling required documentation.

Student and Research Team Support

• Assist with the onboarding of students, interns, and research assistants, including orientation, access to tools, and introduction to team processes.
• Help coordinate student task assignments, timelines, and check-ins in collaboration with the CSO and team leads.
• Support students in navigating institutional requirements, travel reimbursements, and administrative processes.
• Help maintain a well-organized shared workspace (Google Drive, Notion, or equivalent) for the scientific team.

Research and Development Support

• Assist in the preparation and formatting of scientific papers, technical reports, patent applications, and regulatory submissions.
• Maintain organized records of scientific outputs, data management logs, and project documentation.
• Support literature searches, reference management, and background research as needed.

Administrative Support

• Track receipts and support expense reporting for field work, travel, and project-related activities.
• Coordinate meetings with academic collaborators, funding agencies, government partners, and technical advisors.
• Prepare meeting agendas, take accurate minutes, and distribute action items following executive and team meetings.
• Support the planning and logistics of field campaigns, site visits, and scientific workshops.

Communications and Stakeholder Coordination

• Serve as a professional point of contact between the CSO and internal teams, academic partners, government agencies, and funders.
• Support cross-team coordination to ensure scientific activities are aligned with operational and business development priorities.
• Uphold confidentiality and discretion in handling all business and research information.

Qualifications

Required

• A Masters degree in science, environmental studies, or a related field.
• A minimum of 5 years of experience in research coordination or scientific support role.
• Experience with grant administration, budget tracking, or financial reporting in a research or non-profit environment.
• Exceptional organizational and time-management skills, with a strong attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with the ability to engage professionally with academic, government, and private-sector stakeholders.
• Proficiency in Google Workspace, Microsoft Office Suite, and project management or collaboration tools (e.g., Notion, Asana, ClickUp).
• Ability to handle sensitive information with professionalism and discretion.
• A proactive, self-directed working style with the initiative to anticipate needs and follow through independently.
• Experience supporting scientific or technical teams in a government research environment.
• Familiarity with Canadian granting agencies (e.g., NSERC, ECCC, CIRNAC) and their reporting requirements.
• Experience coordinating student researchers or field programs.
• Proficiency in reference management tools (e.g., Zotero, Mendeley) or data management platforms.
• Comfort working in a dynamic, early-stage organization where priorities can shift quickly.
• Proficiency in French or another language is considered an advantage.

Compensation and Benefits

We offer a competitive compensation package where you will be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:

Canadian Group benefits plan including:

• Extended health care
• Dental care
• Life and dependent life insurance
• Long-term disability and accidental death and dismemberment coverage
• Employee and Family Assistance Plan
• Employee Stock Options Plan
• Paid time off and vacation time

CarbonRun is an Equal Opportunity Employer. We value diversity, equity, and cultural sensitivity. We are dedicated to combating systemic discrimination of under-represented groups. If you need reasonable accommodation at any point during the application or interview process, please let us know.

AI in the Application Process

Our application system uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight and in compliance with Ontario's Employment Standards Act (ESA). By submitting your application, you consent to the use of AI for these purposes.