School Coordinator

University of the Fraser Valley; Abbotsford; On-site; CAD 45,000 - 60,000; Full time

Job summary

The University of the Fraser Valley (UFV) invites applications for a Coordinator to provide confidential administrative support and act as the primary point of contact across UFV offices and external partners. The role ensures department continuity and manages records while coordinating timelines and communications.

Ideal candidates will have a diploma, 3+ years in a related role, experience with Banner/Active Content CMS, and strong MS Office proficiency, with excellent interpersonal and

Qualifications

• Diploma from an accredited post-secondary institution.
• Three years of related work experience.
• Experience with tracking financial records, bookkeeping and office procedures.
• Knowledge of Banner and Active Content Management System.
• Proficient in Microsoft Office Professional (Word, Excel, Access, Publisher, PowerPoint, Front Page and Adobe).
• Experience with Web and Social Media Platforms.
• Ability to work independently with minimal supervision and good judgement.
• Strong customer service skills for students, staff, faculty and the public.
• Conflict management and problem-solving skills.
• Strong interpersonal and written and oral communication skills.
• Excellent time-management, organization, planning, coordination, prioritization and follow-up skills.
• Experience with planning special events.
• Ability to remain calm under pressure and maintain confidentiality.
• Ability to recognize, analyze and resolve problems.
• Knowledge of UFV and BC Post-Secondary system is an asset.

Responsibilities

• Provide confidential administrative support and act as primary contact and liaison with other offices and external institutions.
• Ensure continuity and consistency across the department by providing ongoing support and information.
• Monitor department timelines and manage records for the area.

Skills

Time management

Organization

Planning

Coordination

Prioritization

Follow-up

Customer service

Conflict management

Interpersonal skills

Communication skills

Problem solving

Independent work

Event planning

Education

Diploma from an accredited post-secondary institution

Tools

Banner

Active Content CMS

Microsoft Office

FrontPage

Adobe

Web Content Management

Job description

Job Summary

The Coordinator provides confidential administrative support, dealing with administrative problems and inquiries as appropriate. The Coordinator serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues.

The Coordinator ensures continuity and consistency in the department / school by providing ongoing support and information across the academic area. The Incumbent monitors and communicates department timelines and is responsible for handling records management for their area.

Qualifications

• Diploma from an accredited post-secondary institution.
• Three years of experience, preferably in a related position.
• Training or experience in tracking financial records / bookkeeping and office procedures.
• Knowledge with Banner and Active Content (web) Management System preferred.
• Proficient in Microsoft Office Professional (Word, Excel, Access, Publisher, PowerPoint, Front Page and Adobe).
• Experience in Web and Social Media Platforms.
• Ability to work independently under minimal supervision, exercising good judgement and initiative.
• Well-developed customer service skills including the ability to deal sensitively, effectively, and professionally with students, staff, faculty, and other professional groups as well as the public.
• Conflict management and problem-solving skills.
• Well-developed interpersonal skills and written and oral communication skills.
• Excellent time-management, organization, planning, coordination, prioritization, and follow-up skills.
• Experience with planning special events.
• Ability to remain calm under pressure and maintain confidentiality.
• Ability to successfully recognize, analyze and resolve problems.
• Knowledge of UFV and BC Post-Secondary system an asset.

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [e-mail]. Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.