School/Centre Secretary -Replacement Bank 2026-27

Workland; Châteauguay; On-site; CAD 38,000 - 48,000; Full time

Job summary

Workland in Châteauguay, Quebec seeks a Replacement Bank School/Centre Secretary to support secretarial tasks, data entry, and communications. The role involves word processing, database entry, spreadsheets, mail handling, and assisting with school supply processes.

Requirements include a DVS in secretarial studies or equivalent with four years of relevant experience, and proficiency in both official languages. Training of new staff may be required.

Qualifications

• Hold a DVS in secretarial studies or equivalent with four years of experience.
• Written and oral proficiency in the two official languages.
• Experience with word processing and spreadsheet software.

Responsibilities

• Enter texts and data from manuscripts to produce letters, tables and reports.
• Verify spelling and grammar and correct as needed.
• Receive and transfer calls and provide general information; update records and file documents.
• Open and forward mail; draft acknowledgements and simple letters or notes.
• Compile, verify and enter data; use word processing, databases and email; search the Internet.
• May train new secretaries and perform related duties as required.

Skills

Bilingual (French/English)

Interpersonal skills

Data entry

Telephone etiquette

Education

DVS in secretarial studies

Secondary School Diploma (or equivalent)

Tools

Word processing software

Spreadsheet software

Database entry tools

Email/Internet research

Job description

Replacement Bank School/Centre Secretary

NATURE OF THE WORK

The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

CHARACTERISTIC FUNCTIONS

The employee in this class of employment enters texts and various data in a computer from manuscripts or various sources and produces letters, tables, reports and other documents; verifies the spelling and grammar rules in the texts entered and identifies the corrections to be made; receives and transfers telephone calls and provides general information; updates records and registers and files records and documents; opens and forwards the mail to the persons to whom it is addressed; drafts acknowledgements of receipt, simple letters or notes; finds and collects information to be included on forms that he or she fills out or in reports and correspondence.

As instructed and within the limits of his or her function, the employee relays telephone messages and information of a general nature concerning supply teachers or, more specifically, to parents, concerning school attendance; takes part in bulk purchases of school supplies and articles by carrying out transcription and verification duties; loans and retrieves books; carries out duties related to the sale of school supplies.

He or she will be required to compile, verify, and enter data.

He or she uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs; uses e-mail, and carries out research on the Internet. He or she may be required to help, on occasion, colleagues with the common software and programs used.

The employee may be required to train new secretaries.

If need be, he or she performs any other related duty.

REQUIRED QUALIFICATIONS

Hold a Diploma of Vocational Studies (DVS) in secretarial studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.

BOARD REQUIREMENTS

• Written and oral proficiency in the two officiallanguages.
• Strong interpersonal skills.
• Word processing and spreadsheet software.

OTHER REQUIREMENTS

Have a basic knowledge of office automation.

Hold a certificate dated no more than three (3) years attesting to the successful completion of:

1. A standard first aid course of a minimum eight (8)-hour duration.
2. A refresher course of a minimum six (6)-hour duration updating skills acquired in paragraph 1.

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”**

**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”**

Le Service des ressources humaines - Human Resources Department