School and Arena Program Coordinator

City of Edmonton; Edmonton; On-site; CAD 57,000 - 70,000; Full time

Job summary

The City of Edmonton's Sport and Recreation Branch invites applications for an Arena and School Program Coordinator. You will oversee the full lifecycle of physical activity-based recreation programs in recreation facilities, with a focus on school and arena programming, coordinating, supervising and evaluating delivery.

You will plan and deliver school and arena programs, recruit and supervise staff and volunteers, manage facilities, budgets, safety, and customer service, contributing to

Qualifications

• Degree or Diploma in Recreation, Education, or a related discipline.
• Minimum 1-year full-time experience in program delivery, focusing on children and youth recreation.
• Experience in municipal government or large public-sector recreation operations preferred.

Responsibilities

• Plan, coordinate, and deliver physical activity programs for schools and arenas.
• Recruit, hire, train, and supervise program staff and volunteers.
• Manage logistics: book facilities, supplies, and registrations.
• Develop promotional materials and social media posts.
• Ensure safety procedures and budget monitoring.
• Provide strong customer service to participants and parents.
• Monitor program outcomes and report to supervisor.

Skills

Supervisory experience

Budget monitoring

Communication skills

Organizational skills

Customer service

Education

Degree or Diploma in Recreation, Education, or related discipline

Tools

RAMS/Intelli (RAMS)

Google Workspace

Microsoft Office

Job description

Are you passionate about community recreation and physical activity? Join the Sport and Recreation Branch within the Community Services Department as the Arena and School Program Coordinator! This key role is responsible for the full lifecycle of physical activity-based recreation programs delivered in recreation facilities, with a specific focus on school and arena programming. As a vital member of the Physical Activity Experiences Unit, you will be overseeing, planning, coordinating, supervising, and evaluating programs that bring active fun to a diverse group of participants.

The successful candidate will function as a vital member of the Physical Activity Experiences Team, planning, coordinating, supervising and evaluating recreation and leisure centre program delivery including skating, shinny and school program opportunities.

What you will do?

• Plan, coordinate, and deliver physical activity programs specifically setting offerings for schools and in arenas
• Recruit, hire, train, lead, evaluate and supervise program staff and volunteers
• Assess all logistical needs, book facilities, organize supplies and registration for assigned programs
• Prepare and coordinate promotional materials, including brochures, and social media posts
• Ensure program and participant safety procedures are being followed
• Collaborate with partner groups, organizations, agencies and individuals on specific programs
• Providing excellent internal and external customer service including parents, yielding 311 phone calls, etc.
• Develop programs and program resources within established registration, revenue, and expenditure guidelines
• Coordinate program implementation; determine facility space, equipment, and ensure all policies and procedures are followed
• Monitor program budget and cash handling procedures
• Provide status reports to the supervisor on all activities
• Other related duties as required

Qualifications

• Degree or Diploma in Recreation, Education, or a related discipline
• Minimum 1-year full-time experience in program delivery; experience must focus on children and youth recreation and sport programs

Assets

• Prior experience working within municipal government or large public-sector recreation operations
• Experience using facility management booking software (such as RAMS/Intelli)

Skills required for success

• Supervisory experience including coaching and mentoring staff
• Experience in budget monitoring and reporting
• Current knowledge of successful processes for developing, delivering, and evaluating programs
• A team-focused individual with outstanding skills in the areas of communication (verbal, written and presentation/facilitation)
• Excellent problem-solving, organization, time management, and conflict resolution skills
• Ability to provide quality customer service; exemplary interpersonal skills needed
• Skills in effective and current leadership
• Proficiency with computers and programs such as Google Workspace, Microsoft Office and intelli (RAMS)
• Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion.

Conditions of employment

• Current Intermediate First Aid and CPR (Level C) certifications are required prior to employment
• Valid Alberta Class 5 driver's license (or provincial equivalent). Must obtain business auto insurance for personal vehicle use on City business
• Hire is dependent upon a Police Information Check including a Vulnerable Sector check satisfactory to the City of Edmonton
• Applicants may be tested

Work Environment

• Note: Due to the nature of this work, this position is not eligible for a hybrid work arrangement
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
• Primary work takes place in indoor recreation and arena spaces, with occasional exposure to dusty, humid, or noisy environments typical of active sports facilities
• Physical tasks include standing, walking, sitting, and occasional light lifting or moving of equipment (up to 20 lbs)

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail] . Learn more about our benefits https://bit.ly/COEbenefits .

Up to 1 temporary full-time position for up to 11 months in accordance with Article 18.02 of the Collective Agreement

Hours of Work

33.75 hours per week

Salary

$31.663 - $39.736 (Hourly)

Recruitment Consultant

PG/RF

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.