School Administrative Support III

Board of Trustees of Pembina Hills School Division; Town of Westlock; On-site; CAD 45,000 - 65,000; Full time

Job summary

The Pembina Hills School Division is seeking a Regular Full-Time School Administrative Support III based at École Westlock Elementary School. The successful candidate will manage daily school operations, support the administration team, and ensure a welcoming environment for all stakeholders. This role requires strong organizational skills, excellent communication abilities, and proficiency in relevant software.

Qualifications

• Strong organizational and self-motivation skills required.
• Excellent communication and public relations abilities needed.
• Experience with budgets, purchase orders, petty cash, and invoices preferred.

Responsibilities

• Provide a welcoming atmosphere for students, parents, and staff.
• Perform finance and accounting duties including purchasing and budget monitoring.
• Manage data and generate reports.

Skills

Organizational skills

Communication

Public relations

Self-motivation

Confidentiality

Education

Post-secondary training in office administration

Tools

Microsoft Office

PASI

Genius SIS

Rycor

PowerSchool

Job description

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Pembina Hills School Division invites applications for the position of Regular Full-Time School Administrative Support III based out of École Westlock Elementary School.

The Division

Pembina Hills School Division provides education to approximately 3600 students in 16 community schools, including two Hutterite Colony Schools and two outreach schools. PHSD also offers education to over 10,000 students through Vista Virtual School. For more information, visit our website.

The School

Westlock Elementary School is committed to building academic excellence rooted in character and active citizenship. The school's motto emphasizes providing opportunities for students to turn challenges into successes in a supportive environment.

The Position

The successful candidate must be a self-directed team player supporting the administration team and managing daily school operations. Flexibility and adaptability in a fast-paced environment are essential. Hours are Monday to Friday, 7.5 hours daily, aligned with the school calendar. The position starts August 22, 2025, and ends June 25, 2026.

Responsibilities

• Providing a welcoming atmosphere for students, parents, staff, and visitors
• Performing finance and accounting duties, including purchasing, account reconciliation, budget monitoring, and reporting
• Managing data and generating reports
• Updating the school website
• Supervising students and providing support as needed
• Liaising with regional and educational authorities
• Tracking and inputting staff absences

Qualifications

• Strong organizational and self-motivation skills
• Excellent communication and public relations abilities
• Proficiency in writing, proofreading, and editing
• Ability to prioritize and manage multiple tasks
• High confidentiality standards
• Ability to work independently and collaboratively
• Experience with budgets, purchase orders, petty cash, and invoices
• Proficiency in Microsoft Office and other relevant software
• Experience with PASI, Genius SIS, Rycor, PowerSchool is an asset
• Post-secondary training in office administration is an asset

Additional Information

Contact Amber Monteath, Principal, at 780-349-3385 for more details.

This competition closes once a suitable candidate is selected.

All staff must manage inherent risks in their work and ensure workplace safety, reporting any hazards encountered.

Application Requirements

• Include references with permission for contact
• Provide a recent Criminal Record Check and Intervention Record Check
• Verify education and experience

We appreciate all applicants. Only shortlisted candidates will be contacted.