School Administrative Assistant (HA)

Government of Nova Scotia; Nova Scotia; On-site; CAD 40,000 - 55,000; Full time

Job summary

The South Shore Regional Centre for Education seeks a committed School Administrative Assistant to support school administration at Hebbville Academy. This permanent position involves managing school accounts, preparing correspondence, and providing direct support to students. The ideal candidate will possess strong organizational skills and a dedication to quality service.

Qualifications

• Completion of Grade 12 and a community college administrative assistant program, or equivalent.
• Related experience in a public office, preferably in education.
• Ability to work under pressure with deadlines.

Responsibilities

• Maintains accurate school accounts and prepares payroll and student records reports.
• Prepares correspondence for school administration and circulates as required.
• Provides clerical support to school administration.

Skills

Accurate word processing

Bookkeeping skills

Spreadsheet skills

Attention to detail

Strong interpersonal skills

Time management skills

Education

Completion of Grade 12

Community college administrative assistant program

Job description

South Shore Regional Centre for Education

The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres and a total of 23 schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

Position: School Adminstrative Assistant Location: Hebbville Academy Reports to: School Principal Employee Group: NSGEU Job Status: Permanent position at 7 hrs/day Start Date: Effective August 15, 2025 Posting Deadline: Tuesday June 3/25 at 11:59pm

Qualifications:

• Completion of Grade 12 and a community college administrative assistant program, or equivalent
• Related experience in a public office (preferably in education)
• Accurate word processing, bookkeeping and spreadsheet skills, attention to detail
• Ability to work under pressure with deadlines
• Strong interpersonal and time management skills
• Ability to communicate courteously and effectively with the public

Characteristics:

• Excellent filing, word processing and reception skills
• Self Starter with strong analytical and problem-solving skills
• Excellent time management and interpersonal skills
• Persistence, assertiveness, confidentiality
• Team player, committed to promoting quality service

Task Dimensions:

Prepares correspondence for school administration and staff and circulates as required.

Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example:

• Submitting regular summary report of staff absences and substitute employees
• Inputting student information for computerized student information systems and generates reports as required by school administration
• Reconciling orders, processes funds received and balances accounts for various school accounts

Provides clerical support to school administration, for example:

• Maintaining an up-to date schedule of room and facility bookings
• Collating morning announcements
• Scheduling parent-teacher interviews
• Taking incoming calls from parents and the public and directs them to the appropriate staff.

• Initiating process to notify parents of early dismissals
• Submitting maintenance and technology work requests electronically

• Coordinating yearly school/classroom bulk supply order

Provides supportive services directly to students.

• Complies with the Occupational Health and Safety Act and Regulations.

• Performs other related duties as required.

BACKGROUND/SECURITY CHECKS:

The South Shore Regional Centre for Educationrequires allnewly hiredemployees to provide a satisfactory Criminal Record / Vulnerable SectorCheck and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months.

Regional Office based positions require travel and candidates may be required to provide a valid driver's license. Some school based positions also require travel and candidates may be required to provide a valid driver's license.

Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.