Scheduling Coordinator - TEMPORARY Full Time - Oshawa

Extendicare; Mississauga; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated individual to join their leadership team in providing high-quality care. This role focuses on managing employee schedules, ensuring accurate time capture for payroll, and supporting resident administration processes. The organization values teamwork and innovation, offering mentorship and growth opportunities. If you are passionate about making a difference in the lives of seniors and enjoy a rewarding work environment, this position is perfect for you. Join a committed team that enriches lives daily and embraces a culture of continuous improvement.

Benefits

Mentorship and support for lifelong learning

Opportunities for advancement

Employee Family Assistance Program

Robust benefits package

Qualifications

• Experience in managing employee time and attendance.
• Strong background in office or business administration.

Responsibilities

• Assign and manage employee work schedules using scheduling systems.
• Validate scheduled hours and assist with leave administration activities.

Skills

Team Leadership

Scheduling Management

Time and Attendance Management

Communication Skills

Education

Post-secondary diploma in office or business administration

Certificate in bookkeeping or accounting

Tools

Workday Scheduling System

Call Multiplier

PCC (Patient Care Chart)

Job description

Job Description

TEMPORARY FULL TIME

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume responsibility for providing high-quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team committed to quality care, innovation, and growth, join us!

What You’ll Be Doing

• Assign employees work schedules and maintain staffing schedules using Workday Scheduling System.
• Manage schedules due to employee absences, including unplanned absences, vacation requests, LOAs, and terminations by coordinating with employees and staffing agencies, utilizing Call Multiplier for outreach.
• Validate and reconcile scheduled hours worked by employees through daily reports, ensuring accurate time capture for payroll approval and submission.
• Assist with leave administration activities, including completing forms, challenging claims, liaising with WCB, and investigating health and safety incidents.
• Support new resident administration processes, such as entering residents into PCC, creating clinical charts, and liaising with families and the community.
• Conduct Joint Health and Safety meetings, record and post minutes, and track corrective actions to closure.

What You Bring

• Post-secondary diploma or certificate in office or business administration, bookkeeping, accounting, or equivalent work experience managing employee time and attendance.

What You’ll Get

• Mentorship, support for lifelong learning, and growth opportunities.
• Opportunities for advancement within the organization.
• A rewarding work experience that enriches your life and the lives of others.
• Employee Family Assistance Program.
• Robust benefits package.

Extendicare is a leading provider of care and services for seniors across Canada, with over 115 senior care and living centres, and home health care operations. Our dedicated and highly trained workforce of 23,700 individuals is committed to quality care and our vision of being the best provider of senior care and services in Canada.

Time Type

Full time

Join us in making a difference. By focusing on enriching residents’ lives daily, we improve both their quality of life and our work experiences. If you are passionate about caring, turn it into a rewarding career with Extendicare!

Extendicare and affiliated organizations, including partner homes in Extendicare Assist, accommodate the needs of job applicants throughout recruitment and selection upon request.