Scheduling Coordinator – Hamilton (Full-Time)

CBI Home Health; Hamilton; On-site; CAD 35,000 - 43,000; Full time

Job summary

CBI Home Health is seeking a Scheduling Coordinator in Hamilton to manage the scheduling of direct care staff across a high-volume contact center. The role focuses on coordinating Personal Support Workers, Health Care Aides, and Nurses to ensure timely, accurate client care while maintaining strong client and staff relationships.

The position offers full-time hours (40 per week) with an emphasis on on-site work at the Hamilton office.

Qualifications

• Minimum Grade 12 education.
• At least 2 years of experience in Customer Service, Scheduling, and/or Coordination.
• Proficiency in Microsoft Office and scheduling software.
• Keyboarding speed of 35–45 WPM.
• Strong verbal and written communication skills.
• Willingness to work on-site in Hamilton.
• Knowledge of medical terminology is an asset.
• French language ability is an asset.

Responsibilities

• Efficient scheduling using scheduling software to assign care providers.
• Meet and exceed KPIs such as calls/chats per hour and successful scheduling of visits.
• Maintain open communication with clients, families, and care providers.
• Build and maintain positive relationships with care providers, clients, funders, and team members.
• Accurately update and manage scheduling databases, client/care provider records, and care plans.
• Adhere to Employment Standards legislation and organizational policies.

Education

Grade 12 education

Tools

AlayaCare

MS Office

Job description

Job Category: Administrative Support

Requisition Number: CAREA015064

Locations

Showing 1 location

Description

Scheduling Coordinator - Care Access Representative - Hamilton (Full-Time)

CBI Home Healthsupports people at home and in the community. We are one of Canada’s leadingspecialized community services, home and integrated care providers, operating in more than 800 communities across the country. Our teams work together to deliver the right care at the right time, helping people live safely, independently, and with dignity.Learn more at cbihomehealth.ca .

Because Your Care Matters.

CBI Home Health is looking to hire Care Access Representatives in Hamilton.

• Salary: $39,000 per year
• Hours: Full-time, 40 hours per week
• Location: On-site at our Hamilton office

Why CBI Home Health?
We’re committed to making a difference in people’s lives – and that starts with yours. You’ll enjoy a flexible schedule that allows you to achieve your goals at work and at home. As you care for others, CBI Home Health will care for you by providing the equipment, training and resources that you need to feel confident every day.

Our Total Rewards offerings include:

• Reward and recognition programs, including earned-wage access through our partnership with ZayZoon.
• Employee discount and perk offerings with various partnerships, including Perkopolis, Telus, Rogers, Goodlife, etc.
• Employee Assistance Program.
• Paid orientation, training and development with opportunities to grow your career.

The Care Access Representativeplays a vital role in delivering a seamless and positive experience for clients, families, and care providers by managing the scheduling of direct care staff (Personal Support Workers, Health Care Aides, and Nurses) within a high-volume contact center environment. In this dynamic role, representatives handle chats, inbound and outbound calls, data entry and intake, responding to scheduling requests, resolving issues, and ensuring continuity of care.

As the primary point of contact, the Care Access Representative must excel in problem-solving, communication, and multitasking to effectively coordinate care while balancing client needs and staff availability. By maintaining strong relationships with clients, families, care providers, and referral sources, they contribute to the delivery of high-quality, person-centered care.

What you will do

• Efficient Scheduling:utilize scheduling software to optimize the assignment of care providers, ensuring client care plans are fulfilled promptly and accurately within a dynamic contact center setting.
• KPI Achievement:Meet and exceed individual KPIs such as calls/chats per hour, quality assurance, and the successful scheduling of visits.
• Stakeholder Communication:Maintain open lines of communication with clients, families, and care providers to ensure smooth scheduling processes. Address issues proactively and elevate when necessary.
• Relationship Building:Cultivate and maintain positive relationships with care providers, clients, funders, and team members, considering individual needs in all decision-making processes.
• Data Management:Accurately update and manage scheduling databases, client / care provider records, and care plans, ensuring all information is current and accessible for reporting and tracking.
• Compliance:Adhere to Employment Standards legislation, collective agreements, and organizational policies and procedures.

What you will need to be successful

• Educational Background:Minimum Grade 12 education.
• Experience:At least 2 years of experience in Customer Service, Scheduling, and/or Coordination, preferably within a contact center environment.
• Technical Skills:Proficiency in Microsoft Office Suite and experience with scheduling software (e.g., AlayaCare). Keyboarding speed of 35-45 words per minutes required.
• Communication:Strong verbal and written communication skills, with excellent telephone etiquette.
• Problem-solving:Results-oriented with strong problem-solving abilities.
• Multitasking:Ability to manage multiple tasks in a fast-paced environment.
• Organizational Skills:Excellent time management and organizational skills, with a keen eye for detail.
• Computer Literacy:Advanced computer literacy with various applications and programs.
• Medical Background:Knowledge of medical terminology or experience in medical administration is an asset.
• Language Skills:Ability to communicate in French is an asset.
• Healthcare Scheduling:Prior experience in healthcare scheduling is highly desirable.
• Work Schedule:Availability to work in office.

Our clients count on us every day of the year, so our scheduling team works across a 7-day operating window. By applying, you’re confirming you’re available to work:

• Days: Monday to Sunday, including statutory holidays
• Hours:Any shift between 6:00 AM and 10:00 PM
• Flexibility: Occasionally starting or staying 1–2 hours outside your scheduled shift when needed

What you can count on

• Full-time hours: 40 hours every week
• 2 days off each week (days are based on business needs)
• A recurring schedule wherever possible
• Schedules posted 4 weeks in advance, so you can plan your life around them
• Advance notice if your schedule needs to change

Good to know before you apply

• This role has rotating shifts rather than a fixed schedule, so open availability across the full operating hours is required
• We’re only able to move forward with candidates who can consistently work within these hours
• This is a fully on-site role, working alongside your team at our Hamilton office

Orientation and training

Your paid orientation starts December 7, 2026. Training runs from December 7, 2026 to January 4, 2027, Monday to Friday, 8:00 AM – 5:00 PM. You’ll need to be available for the full training period. It’s a great chance to learn the role with dedicated support before you start your regular schedule.

Recruitment Technology Disclosure:We use technology and automation to support administrative aspects of our recruitment process. Artificial Intelligence is not used to evaluate, rank, or select candidates. All hiring decisions are made by people.

CBI Home Health is committed to a diverse, equitable, and inclusive workplace. We welcome applications from all qualified individuals and are committed to providing accommodations throughout the hiring process in accordance with applicable legislation. Please advise your recruiter if you require an accommodation.