Scheduling Coordinator

Regional Municipality of Peel; Brampton, Caledon, Mississauga; Hybrid; CAD 72,000 - 80,000; Full time

Benefits offered by this job

Comprehensive Health, Dental, Vision

OMERS pension plan

Vacation 3 weeks per year

3 paid personal days and floating days

Annual performance review and merit

Supportive leadership and inclusive to

Tuition reimbursement and learning

Job summary

Peel Region invites applications for Scheduling Coordinator, a role within Health Services – Peel Regional Paramedic Services. You will maintain staffing to support daily coverage, scheduling ~700 Paramedics, 30 Superintendents/Commanders, and 80 Logistics staff in a hybrid setting at Fernforest Paramedic Reporting Station, Brampton.

Qualifications include a Grade 12 education, 2+ years of scheduling in a large environment, and proficiency with Excel/Teams/Outlook.

Qualifications

• Minimum grade 12 education or equivalent.
• A minimum of two years of scheduling experience within a large, dynamic environment.
• Able to follow process maps, understand the Collective Agreement, and Standard Operating Procedures.

Responsibilities

• Booking daily staffing coverage and backfilling; forecast short- and medium-term coverage.
• Coordinate schedules for Paramedics, Superintendents/Commanders and Logistics staff.
• Process availability sheets and provide schedules within deadlines.
• Book overtime shifts and support payroll data accuracy.

Skills

Polished communication

Organizational skills

Time management

Planning and analytical

Teamwork

Diversity and inclusion

Education

Grade 12 education

Tools

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Visio

Scheduling Software (JBS)

Job description

Job Description

Scheduling Coordinator

Health Services – Peel Regional Paramedic Services

Status: 1 Regular Full-time and 2 Temporary Full Time (6 Months)

Hire Range: $71,549.00-$80,493.00 per annum

Work Mode: Hybrid

Location: Fernforest Paramedic Reporting Station, 1600 Bovaird Drive E, Brampton

Hours of Work:70 hours biweekly; 11‑hour rotating shifts between 5:00 a.m. and midnight, Monday–Sunday.

Who we are:

Peel Regional Paramedic Services provides expert and reliable pre-hospital medical care to residents and visitors of Peel, offering compassionate treatment while prioritizing the well-being of our community. Our dedicated Operations Team work around the clock with key partners, including local police, fire departments, hospitals, and the Mississauga Central Ambulance Communication Centre, to ensure the 911 system operates seamlessly 24/7. In addition to emergency services, we are committed to enhancing community health through various outreach programs and initiatives.

The Role:

As the Scheduling Coordinator, you will be responsible for maintaining appropriate staffing levels to support daily coverage requirement to Paramedic Services through consistent application of process work and analysis. You will also be accountable for the daily scheduling of approximately 700 Paramedics, 30 operational Superintendents/Commanders, and 80 Logistics personnel.

What you will do in this role:

• Booking daily staffing coverage, the coordination of absences and related backfilling, and medium and short-term coverage forecasting in order to maintain maximum Paramedic coverage in the Region
• Follow the articles of the Collective Agreement, Process Maps, and Standard Operating Procedures in performing all tasks
• Coordinate schedules of Paramedics, Superintendents, and Logistics staff
• Process availability sheets of part time and temporary Paramedics and provide schedules within specified deadlines
• Assign ad hoc shifts based on part time/temporary employee availability as required
• Provide monthly compliance reports and analyse data based on reports within specified deadlines
• Backfill longer term vacancies with temporary assignments within specified timeframes and parameters
• Book overtime shifts
• Collect and process time off and shift change requestsMaintain position management attributes for all Paramedic employees
• Update the timekeeping database to ensure balanced coverage, accurate historical records for data and trends, and for accurate payroll preparation
• Maintain the daily schedules and duty rosters noting the work location of all staff
• Coordinate new hire mentorship, Paramedic Continuing Service Education, Advanced Care Paramedic Training, court attendance, and meetings for all Peel Regional Paramedic Services (PRPS)
• Work with partners to coordinate return to work, modified duties, backfill and any alternate arrangements or special / emergency events
• Provide guidance, expertise, and input with decision making

What the role requires

• Minimum grade 12 education or equivalent
• A minimum of two years of scheduling experience within a large, dynamic environment
• Able to follow process maps, understand the Collective Agreement, and Standard Operating Procedures

Skills/Abilities:

• Strong knowledge of Microsoft Excel, Teams, Outlook, and Visio
• Ability to work with Scheduling Software including JBS
• Polished communication skills
• Excellent organization and time management skill
• Strong planning and analytical skills
• Demonstrated ability to work effectively both independently and as a member of a team
• Able to prioritize, make decisions and meet deadlines in a fast paced and ever-changing work environment
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have:

• Scheduling experience in a unionized environment

Other Requirements:

• A satisfactory Level 1 Criminal Record Check obtained directly from a police station (third-party background checks will not be accepted).

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
• Voluntary enrolment into OMERS pension plan (where applicable)
• Accrue Vacation on a monthly basis (where applicable) starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Annual performance review and merit increases based on performance (where applicable)
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement (where applicable) and learning and development resources

Be bold. Think big. Join us.

Work Mode & Job Location:

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It’s important to note that your off‑site work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies.The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Ourrecruitmentprocesswill include video conference technology.

About Us

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long‑term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada’s Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won’t find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please [e-mail]

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.