Scheduling Clerk (Appendix D/Temporary Assignment: October 2026 – May 2027)

MOHAWK COLLEGE OF APPLIED ARTS & TECHNOLOGY; Hamilton; Hybrid; CAD 59,000 - 62,000; Full time

Benefits offered by this job

CAAT pension

Wellness events

Professional development opportunities

Facility discounts

Job summary

Mohawk College of Applied Arts & Technology in Hamilton, Ontario invites applications for a Scheduling Clerk on a temporary Appendix D assignment (Oct 2026–May 2027). The role focuses on coordinating room bookings, timetables, and exam schedules across campuses.

You will support Scheduling Officers, manage the scheduling inbox, verify data, and assist with POS renewals, CE scheduling, and room availability using Infosilem EnCampus and Banner.

Qualifications

• Two-year post-secondary education in Office Administration or related field.
• Minimum 2 years of scheduling experience in an academic environment.
• Commitment to equity, diversity, inclusion, and accessibility.

Responsibilities

• Produce timetables for students, faculty, and rooms across campuses.
• Monitor Scheduling inbox and process data from SUMMIT.
• Manually schedule courses rejected during scheduling.
• Process timetable changes and update TPHi/Banner daily.
• Coordinate central room booking via Infosilem EnCampus Enterprise.

Skills

Scheduling experience

Communication skills

Diversity & inclusion awareness

Education

Two-year post-secondary education in Office Admin/Business

Tools

Infosilem EnCampus

SUMMIT

Banner

TPHi database

Job description

Scheduling Clerk (Appendix D/Temporary Assignment: October 2026 – May 2027)

Status: Appendix D/Temporary Assignment (October 2026 – May 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband F (Start Rate: $32.74 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: September 29th, 2026

Closing Date: October 5th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

The Scheduling Clerk will support the Scheduling and Academic Support team and will take the lead responsibility for the room booking process, including requests for meeting space and midterm testing.

This role includes the reviewing of data from academic areas, manipulation, construction, distribution and maintenance of Post-Secondary Continuing Education, Apprenticeship, and final examination information at Mohawk College. The role also supports the Program of Study (POS) renewal processes within the department’s responsibilities.

What you’ll be doing:

Supports the Scheduling Officers team in the production of student, faculty, and room timetables for all students at all campuses:

• Responsible for the daily monitoring of the Scheduling email account and takes action as appropriate.
• Assists with the verification and processing of scheduling data received from SUMMIT.
• Assists with manually scheduling all courses rejected during the scheduling process.
• Assists with processing approved timetable changes received from academic areas.
• Completes all changes in the TPHi database and Banner, and informs academic areas daily of changes to ensure students and faculty have accurate and up to date schedules.

Co-ordinates the Central Room Booking process:

• Prioritizes and processes requests for space using the Infosilem EnCampus Enterprise software; responding to the needs of management, staff, and faculty for all college activities while maximizing space utilization.
• Provides expertise and makes suggestions for alternative space when the original request cannot be accommodated.
• Assists with the assignment and maintenance of portal user’s permissions.

Supportsthe production of final examtimetables:

• Assists withthe exam process, follows up with academic designate to ensure requests arereceived within the set deadlines.
• Reviews,verifies, and makes adjustments and corrections where needed for all examrequests received from each academic area.
• Providesup-to-date room information for all college stakeholders.

SupportsContinuing Education scheduling processes:

• Monitors andprocesses course cancellations daily.
• Ensures thatthe portal WhereEnCampus is accurately displaying CE room listings.

Supports the Academic Data Office Functions

• Assists with the setup and execution of the three annual POS renewal cycles.

Other duties as assigned.

What you’ll bring to the role:

• A minimum of a two-year post-secondary education in Office Administration, Business, or other related programs; or equivalent.
• A minimum of 2 years of experience in an academic environment with scheduling exposure.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

• Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/