Scheduling Clerk

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in health care is seeking a Scheduling Clerk to join its dedicated team. In this role, you will play a crucial part in maintaining staff schedules, ensuring smooth operations within the Home Care Program. Your organizational skills and proficiency in office software will help streamline processes and enhance communication among team members and clients. This position offers a unique opportunity to contribute to a vital service in the community while working in a supportive environment. If you are passionate about health care and possess strong administrative skills, this role is perfect for you.

Qualifications

• 2-3 years of administrative experience required, preferably in healthcare.
• Proficiency in Microsoft Office and ability to maintain schedules.

Responsibilities

• Assist in maintaining Direct Service Staff schedules and communicate with staff.
• Enter data into the Home Care scheduling system.

Skills

Microsoft Word

Microsoft Excel

Keyboarding (45 wpm)

Organizational Skills

Communication Skills

Team Collaboration

Education

High School Diploma

Formal Training in Applied Office Skills

Medical Terminology

Tools

GroupWise

Procura

Job description

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Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - Point Douglas Home Care

Department / Unit: Home Care St Boniface

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 04/28/2025

FTE: 1.00

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the direction of a Team Manager within the Home Care Program, the Scheduling Clerk, in collaboration with the Nursing Resource Coordinator and Resource Coordinator, assists in the maintenance of Direct Service Staff schedules by entering data into the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other Home Care Staff.

Experience

• 2 to 3 years related administrative experience.
• Experience in Email and computerized calendars (GroupWise) required.
• Experience in healthcare would be an asset.
• Experience with mail distribution, photocopying and faxing.
• Experience maintaining filing system.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies.
• Formal training in applied office skills required.
• Medical Terminology preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency in Microsoft Word and Excel. Procura would be preferred.
• Keyboarding speed of 45 wpm required.
• Ability to maintain and compile statistics.
• Strong organizational skills required.
• Demonstrated ability to effectively contribute to a team environment.
• Excellent oral and written communication skills.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Ability to carry out assigned tasks.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.