Scheduling Clerk

Winnipeg Regional Health Authority (WRHA); Steinbach; On-site; CAD 36,000 - 41,000; Full time

Job summary

Southern Health-Santé Sud is seeking a Scheduling Clerk to coordinate daily staff scheduling, ensure compliance with collective agreement rules, and minimize overtime and agency use.

The role requires strong MS Office skills, experience with scheduling systems, and the ability to work independently and as part of a multidisciplinary team; bilingual English/French is preferred.

Qualifications

• Proficiency with MS Office applications and scheduling systems.
• Experience in health care scheduling or related environment preferred.
• Ability to interpret and apply collective agreements.

Responsibilities

• Coordinate day-to-day staff scheduling and relief/on-call shifts.
• Enter data accurately and maintain scheduling records.
• Ensure compliance with collective agreement rules and minimize overtime.

Skills

MS Office

Oral and written communication

Independent work

Team collaboration

Time management

Analytical thinking

Problem solving

Confidentiality

Bilingual (English/French)

Education

Grade 12 education or equivalent

ESP scheduling software training (preferred)

Tools

Excel

Outlook

Teams

Job description

Salary: $26.59 - $30.36

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other - a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

The Scheduling Clerk is the subject matter expert and is responsible for the day to day coordination of human resource staffing which includes assigning and maintaining staff schedules, staffing relief shifts, on call shifts, and necessary data entry and record keeping. Working closely with leadership, the Scheduling Clerk ensures compliance with collective agreement scheduling rules with the aim to create cost effective schedules that reduce the need for overtime and agency resources.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Experience

• Minimum one (1) year experience with electronic employee scheduling applications.
• Minimum three (3) years’ experience in a health care environment.

Education (Degree/Diploma/Certificate)

• Grade twelve (12) education or equivalent.
• Preference given to applicants trained on ESP scheduling software.
• Other combinations of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Office Applications, particularly Excel, Outlook and Teams.
• Working knowledge of Collective Agreements.
• Working knowledge in the usage of office equipment.
• Demonstrated ability to schedule staff in a computerized scheduling system.
• Demonstrated effective oral and written communication skills.
• Demonstrated ability to work effectively in a collaborative interdisciplinary environment.
• Demonstrated ability to function and make decisions independently.
• Demonstrated ability to use an analytical and inquiring approach to solve problems.
• Demonstrated ability to work both independently with minimum supervision and as a team member.
• Demonstrated ability to meet tight deadlines and work in a time sensitive environment, managing competing priorities.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• May be required to travel to other regional facilities if required by the duties of the position.

This term position may end earlier as outlined in your collective agreement.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.