Scheduling and People Systems Administrator - FT

Interior Community Services; Kamloops; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading community service organization is seeking a proactive Scheduling and People Systems Administrator to support its HR team in Kamloops. This full-time role requires a keen attention to detail, strong organizational skills, and proficiency in handling scheduling and administrative tasks. The ideal candidate will thrive in a collaborative environment and have previous experience in administration, combined with a post-graduate diploma or relevant certification. With a supportive workplace culture that promotes professional development, this position offers competitive hourly wages and various benefits.

Benefits

3+ weeks vacation

13 paid statutory holidays

Monthly sick days

Regular wage increases with seniority

Paid training & ongoing professional development

Internal growth opportunities

Wellness activities

Qualifications

• Minimum 2 years of administrative experience; scheduling experience is an asset.
• Quick to learn new technology and skilled at helping others using it.
• Familiar with scheduling practices and collective agreement procedures.

Responsibilities

• Coordinate staff scheduling based on vacancies and program needs.
• Manage payroll adjustments according to scheduling changes.
• Provide training and create guides for HR systems.

Skills

Organization

Time management

Problem-solving

Communication

Education

Post-graduate diploma or certificate in administration

Tools

Microsoft Office

HR systems

Scheduling tools

Job description

Scheduling and People Systems Administrator - FT

Administration Full Time Kamloops, BC Hybrid $25.95 - $29.76 CAD per hour

Are you tech-savvy, detail-oriented, and someone who finds satisfaction in creating order out of complexity?

Interior Community Services is looking for a proactive Scheduling and People Systems Administrator to join our HR team. If you thrive on organization, enjoy working at the intersection of technology and people, and want to make a meaningful impact in your community, this could be the role for you.

What You’ll Do

• Coordinate staff scheduling to cover vacancies, absences, and program needs.
• Assign shifts based on seniority and collective agreement rules.
• Track shift offers, acceptances, declines, and communicate updates to the Supervisor and HR.
• Manage monthly call-outs, notify staff, post rosters, and maintain accurate scheduling in internal systems.
• Ensure payroll reflects scheduling changes.
• Compile and post monthly staff availability calendars and maintain up-to-date call-out / contact lists.
• Troubleshoot scheduling issues, escalating as needed.
• Provide basic training and create resource guides for people systems such as time tracking, client info management, and HR systems.
• Maintain On-Call Manager and After-Hours schedules, including emergency contacts.
• Support supervisors in setting up systems for data tracking.
• Perform related administrative duties as required.
• 3+ weeks vacation, 13 paid statutory holidays, and monthly sick days
• Regular wage increases with seniority
• Paid training & ongoing professional development
• Internal growth opportunities
• Wellness activities & a supportive team environment

What You Bring

• Completion of a post-graduate diploma (preferred) or certificate in administration or a related field.
• Minimum 2 years of administrative experience; scheduling experience is an asset.
• An equivalent combination of education and experience will also be considered.
• Quick to learn new technology and skilled at helping others feel confident using it.
• Proficient with Microsoft Office and experience in using business software such as payroll, databases, HR systems, and scheduling tools.
• Highly organized with strong time management skills.
• Detail-oriented and proactive in identifying and solving problems.
• Familiar with scheduling practices and collective agreement procedures.
• Communicates clearly and professionally, both in writing and speaking.
• Able to train and support others in using digital systems and tools.
• Experience working in a unionized environment and knowledge of collective agreements is an asset.

Other Musts

• Consent to Criminal Record Checks with vulnerable sector search
• This position requires Union membership with a 1.85% Union Dues deduction from the pay
• A BC Class 5 Driver's License and access to a reliable vehicle is an asset.

DEPARTMENT : Human Resources

STATUS : Full-Time

HOURS of WORK : 37.5 hours per week

SCHEDULE : Monday to Friday, 8 : 30 am - 4 : 30 pm

REPORTS TO : Human Resources Director

COMPENSATION : $25.95 - $29.76 per hour (Grid 10 as per collective agreement)

Applications received after this deadline will still be accepted, but will lose internal applicant priority.

Email applications will not be accepted.

CLOSING DATE : Open until a suitable candidate is found

JOB NUMBER : 2025-70

Contact us at [emailprotected] for any accommodation needs at any stage of the hiring process.

Interior Community Services is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workplace. All qualified applicants who are legally entitled to work in Canada will receive consideration for employment without regard to race, color, religion, visible or invisible diverse abilities, gender, gender identity or expression, sexual orientation, national origin, age, or, citizenship or immigration status. Where bona fide occupational requirements limit the applicant selection, the burden of proof rests with the Employer.

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