Scheduling and Attendance Coordinator (SAC) - Part Time (PT) - Columbia Forest

Extendicare; Waterloo; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare provider in Waterloo is seeking a part-time Staffing Coordinator to manage employee schedules and oversee staffing needs in a long-term care environment. Responsibilities include using Workday for scheduling, ensuring accurate payroll, and supporting operations management. Ideal candidates will have a background in business administration and experience in healthcare settings. Join a team committed to improving resident care.

Qualifications

• Experience in long-term care or healthcare is an asset.
• Ability to work under pressure with tight deadlines.
• Demonstrated proficiency in Microsoft Excel and Office Suite.

Responsibilities

• Assign and maintain employee work schedules using Workday.
• Manage staffing coverage for absent employees.
• Validate scheduled hours worked for payroll submissions.

Skills

Time management

Communication skills

Data analytics

Problem-solving

Technical knowledge of Workday

Education

Post-secondary diploma in business administration

Tools

Workday

PointClickCare

Microsoft Office Suite

Job description

Responsibilities

Job Description

• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
• Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Order, receive, distribute, and store nursing supplies.
• Investigate Health and Safety incidents and administer incident reports.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
• Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.
• Acts as a strategic resource and/or member of the bargaining committee representing the employer
• Member of the labour management committee representing the employer
  
  

Qualification

• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
• Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
• Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
• Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
• Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
• Knowledge and experience with office and computer equipment.
• Demonstrates proficiency in Microsoft Office Suite (Word, Advanced Excel, Outlook, PowerPoint, Teams).
• Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
• Strong data analytics with high attention to detail; critical thinker.
• Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
• Knowledge of Occupational Health & Safety practices, principles, and legislation.
  
  

Time Type

Part time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare!

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.