Scheduling and Attendance Co-ordinator (Contract Position St. Catharines)

Extendicare; St. Catharines; On-site; CAD 20,000 - 40,000; Part time

Job summary

Extendicare seeks a part-time Scheduling and Attendance Coordinator at their St. Catharines Home. This role involves managing employee schedules, ensuring compliance with policies, and supporting organizational growth through efficient staffing practices and administration.

Benefits

Continuous mentorship and support for lifelong learning

Opportunities for advancement and career growth

Robust benefits package

Qualifications

• Experience managing employee time and attendance.
• Strong organizational and communication skills.

Responsibilities

• Assign and maintain staffing schedules using Workday Scheduling System.
• Manage unplanned absences and coordinate staffing.
• Validate and reconcile scheduled hours for payroll.

Skills

Time Management

Communication

Education

Post-secondary diploma/certificate in office or business administration

Job description

Job Description

SCHEDULING AND ATTENDANCE COORDINATOR

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume responsibility for providing high-quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team committed to quality care, innovation, and growth, join us!

This position is for our Extendicare St. Catharines Home, located in St. Catharines.

What You’ll Be Doing

1. Assign employees' work schedules and maintain staffing schedules for all departments using Workday Scheduling System.
2. Manage vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs, and terminations by contacting employees and staffing agencies; utilize Call Multiplier (open shift management tool) to coordinate outreach.
3. Validate and reconcile scheduled hours worked by employees through daily reports, ensuring accurate capture of activities in time blocks for payroll approval and submission.
4. Assist with leave administration activities, including completing forms, challenging claims, liaising with WCB, and investigating health and safety incidents and administering incident reports.
5. Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, and liaising with families and the community.
6. Conduct Joint Health and Safety meetings, record and post minutes, and track corrective actions to closure.

What You Bring

• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting, or equivalent work experience managing employee time and attendance.

What You’ll Get

• Continuous mentorship, support for lifelong learning, and growth opportunities.
• Opportunities for advancement and career growth within the organization.
• A rewarding work experience that enriches your life and the lives of others.
• Employee Family Assistance Program.
• Robust benefits package.

Extendicare is a leading provider of care and services for seniors across Canada, with over 115 senior care and living centers and home health care operations. Our dedicated workforce of 23,700 individuals is committed to delivering quality care and being the best provider of senior care in Canada.

Time Type

Part-time

Join us in making a difference by enriching the lives of residents and creating rewarding career opportunities. Extendicare and its affiliated organizations are committed to accommodating the needs of job applicants throughout the recruitment process upon request.