Scheduler Regular Full Time AgeCare Glenwarren

AgeCare; Victoria; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company in senior care is seeking a Scheduler to manage staff shifts and support operations. The ideal candidate will have experience in scheduling, strong organizational skills, and a caring demeanor. Join us in serving seniors with dignity and respect.

Qualifications

• 2+ years’ experience in scheduling or similar role preferred.
• Strong analytical and problem-solving skills.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Schedule staff for care departments to ensure shifts are filled.
• Record attendance and manage time & attendance records.
• Provide administrative support to the leadership team.

Skills

Analytical skills

Problem-solving

Interpersonal skills

Organizational skills

Time management

Education

Certificate or diploma in Office Administration

Tools

Kronos

MS Office

Job description

The Opportunity:

The Scheduler is responsible for booking shifts, managing day-to-day business operations, and providing reports on an ad-hoc basis as requested. This role aims to continuously improve current services to enhance the customer service experience.

Key Responsibilities:

1. Schedule staff for care departments to ensure all shifts are filled according to business needs.
2. Prepare daily assignment sheets for departments.
3. Provide general front desk coverage duties.
4. Record attendance and collect documentation supporting requests for shift exchanges, vacation, sick leave, or other leaves.
5. Manage sick time, and maintain time & attendance records in Kronos.
6. Assist with Unit Clerk duties for relief coverage.
7. Maintain adequate inventory of medical supplies for the nursing department.
8. Provide administrative support to the leadership team as needed.

Qualifications:

1. 2+ years’ experience in a scheduling or similar role (preferred).
2. Certificate or diploma in Office Administration or related field.
3. Experience with Kronos is preferred.
4. Strong analytical and problem-solving skills, with the ability to handle stressful situations.
5. Interpersonal skills with a warm, caring, and approachable demeanor.
6. Proficiency in MS Office, especially Excel and Word.
7. Excellent organizational and time management skills in a fast-paced environment.

Wage levelling rate may vary based on experience and site-specific considerations.
Wage Leveling Salary: $24.34 per hour

If you’re motivated by serving our seniors with dignity, respect, and compassion, we invite you to join us!