Scheduler - Freeport

Grand River Hospital; Kitchener; On-site; CAD 45,000 - 60,000; Part time

Job summary

A leading health-care provider in Waterloo is seeking a Scheduler to manage employee schedules for its multiple programs. The role involves collaborating closely with the Clinical Management team to ensure efficient staffing and operational efficiency. Candidates must possess relevant experience and skills in a complex healthcare setting.

Qualifications

• Experience with building and modifying schedules in complex environments.
• Effective communication and organizational skills are required.
• Experience using computer software is mandatory.

Responsibilities

• Collaborates with Clinical Management to maintain schedules.
• Updates schedules to reflect actual employee hours worked.
• Identifies opportunities to improve operational efficiency.

Skills

Communication

Organizational

Time Management

Problem Solving

Collaboration

Attention to Detail

Data Entry

Education

Post-Secondary Community College Diploma

Tools

ESP (Kronos)

Job description

Work Type: Part Time and Unscheduled Part Time

• WRHN @ Chicopee (formerly Grand River Hospital, Freeport Campus)
  
  

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary: Schedulers play an important role in working with the Clinical Management team to build employees’ schedules for each program at WRHN in order to provide exceptional care to WRHN patients.

Responsibilities

• Collaborates with the Clinical Management team to understand staffing baseline requirements in order to build, modify and maintain employees’ schedules, review and input shift trades and manage vacation requests in ESP (Scheduling software)
• Appropriate application of GRH and unions’ collective agreement language
• Accurately updates schedules to reflect employee’s actual time worked
• Identifies and communicates opportunities to improve operational efficiency
• Participates in and supports projects as needed
• Contributes to ensuring there is a safe environment for patients, staff and visitors
  
  

Position Requirements

• Post-Secondary Community College Diploma or equivalent combination of education and experience is required
• Experience and proficiency using computer software is mandatory
• Minimum 1 year recent comparable experience is required in building, and modifying employees’ schedules in a complex environment, preferably in Health Care.
• Previous working knowledge of collective agreements is preferred
• Efficient data entry skills required
• Effective communication, organizational, time management, collaboration and problem solving skills required
• Extreme attention to detail is required
• Ability to work independently and within a team environment required
• ESP (Kronos) experience preferred
  
  

Application Instructions

EMPLOYEES OF LEGACY ST. MARY’S GENERAL HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Centre is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.