Scheduler

Grand River Hospital; Kitchener; On-site; CAD 30,000 - 45,000; Part time

Job summary

Waterloo Regional Health Network (WRHN) is seeking a Part-Time Scheduler (Clerical 7) for WRHN @ Chicopee. You will build and maintain staff schedules across programs, collaborating with Clinical Management to meet patient care needs.

Qualifications include a post-secondary diploma, data entry proficiency, and healthcare scheduling experience. Kronos (WFM) familiarity is preferred; the role demands attention to detail and strong teamwork.

Qualifications

• Post-Secondary Community College Diploma or equivalent combination of education and experience is required.
• Experience and proficiency using computer software is mandatory.
• Minimum 1 year recent comparable experience building and modifying schedules in a complex environment, preferably in Health Care.
• Previous working knowledge of collective agreements is preferred.
• Efficient data entry skills required.
• Effective communication, organizational, time management, collaboration and problem solving skills required.

Responsibilities

• Collaborates with Clinical Management to understand staffing baseline requirements and build/modify schedules.
• Review and input shift trades; manage vacation requests in scheduling software.
• Apply union/collective agreement language where needed.
• Ensure schedules reflect actual time worked and update accordingly.
• Identify opportunities to improve operational efficiency and cost effectivness.
• Support projects as needed and help maintain a safe environment for patients, staff and visitors.

Skills

Communication

Time management

Data entry

Collaboration

Problem solving

Education

Community College Diploma

Tools

WFM Kronos

Job description

Welcome to health care that soars above. Welcome to WRHN.

Internal candidates should apply through our intranet site (Lotus Link). Check the staff perks and benefits page on Lotus Link for more information.

Having issues with the Job Board and the Help Menu didn’t answer your questions? Email: [e-mail]

PLEASE NOTE: If you have registered on the job board for WRHN @ Queen's Blvd you will need to use a different email address when registering at WRHN @ Midtown & @ Chicopee.

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Position Vacancy:

Position:

Part Time Scheduler (Clerical 7)

Posting Period: August 24, 2026 - August 29, 2026

Hours of Work: MONDAY - SUNDAY

Location: WRHN @ Chicopee (formerly Grand River Hospital, Freeport Campus)

Position Summary :

Schedulers play an important role in working with the Clinical Management team to build employees’ schedules for each program at WRHN in order to provide exceptional care to WRHN patients.

Responsibilities include:

• Collaborates with the Clinical Management team to understand staffing baseline requirements in order to build, modify and maintain employees’ schedules, review and input shift trades and manage vacation requests in WFM (Scheduling software)
• Appropriate application of WRHN and unions’ collective agreement language
• Accurately updates schedules to reflect employee’s actual time worked
• Identifies and communicates opportunities to improve operational efficiency
• Participates in and supports projects as needed
• Contributes to ensuring there is a safe environment for patients, staff and visitors

Position Requirements:

• Post-Secondary Community College Diploma or equivalent combination of education and experience is required
• Experience and proficiency using computer software is mandatory
• Minimum 1 year recent comparable experience is required in building, and modifying employees’ schedules in a complex environment, preferably in Health Care.
• Previous working knowledge of collective agreements is preferred
• Efficient data entry skills required
• Effective communication, organizational, time management, collaboration and problem solving skills required
• Extreme attention to detail is required
• Ability to work independently and within a team environment required
• WFM (Kronos) experience preferred

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.