Scheduler

Stevenson Memorial Hospital; Alliston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A local healthcare facility in Ontario seeks a Scheduler responsible for scheduling processes, payroll entry, and collaboration with staff. Candidates should have a relevant diploma and experience in a healthcare setting. Skills needed include data entry, effective communication, and proficiency in Microsoft Office. This role offers a unique alternating schedule, contributing to the efficient operation of the hospital.

Qualifications

• Two years’ experience as a Scheduler in a unionized healthcare setting preferred.
• Demonstrated experience and knowledge of collective agreements and employment standards.

Responsibilities

• Manage the master schedule development and maintenance.
• Prepare rotational schedules and coordinate staff replacements as needed.
• Ensure accurate data entry and payroll preparation.

Skills

Accurate data entry

Mathematical aptitude

Proficient in Microsoft Office

Effective communication skills

Organizational skills

Ability to work independently

Customer service commitment

Education

Two-year community college diploma in Business or Human Resources

Tools

Scheduling software (e.g., Quadrant Workforce, QHRnet)

Job description

Job Overview

Responsible for the complete scheduling process up to and including payroll, utilizing the scheduling software. This includes master schedule development and maintenance, preparing rotational schedules, replacing staff, accurate data entry and accurate payroll preparation and entry. All staffing and scheduling processes are completed in accordance with SMH and/or union rules and policies. The Scheduler works as part of a team with on-going communication and collaboration with staff and management.

Responsibilities

• Manage the master schedule development and maintenance.
• Prepare rotational schedules and coordinate staff replacements as needed.
• Ensure accurate data entry and payroll preparation/entry.
• Follow SMH and/or union rules and policies in all staffing and scheduling processes.
• Collaborate with staff and management to maintain effective scheduling operations.

Qualifications and Experience

• Two (2) year community college diploma in Business or Human Resources.
• Two (2) years’ experience as a Scheduler in a unionized healthcare setting preferred.
• Experience with scheduling software/HRIS (e.g., Quadrant Workforce, QHRnet) and Time and Attendance software preferred.
• Demonstrated experience and knowledge of collective agreements and employment standards.

Skills and Abilities

• Accurate data entry and ability to generate reports.
• Mathematical aptitude and attention to detail.
• Proficient in Microsoft Office (Word, Outlook, Excel).
• Ability to read, write, and follow verbal and written English instructions.
• Commitment to customer service and teamwork.
• Effective communication and interpersonal skills, including excellent telephone etiquette and the ability to share important information accurately with the team, patients, and community partners.
• Excellent interpersonal, time management and organizational skills.
• Ability to work independently and be flexible to meet department needs.
• Ability to meet the physical demands of the role.
• Commitment to equity, diversity and inclusion.
• Respect for protocol, professionalism and confidentiality.
• Commitment to providing an exceptional experience for patients, family and staff.
• Model behavior aligned with Stevenson Memorial Hospital values (Integrity, Compassion, Accountability, Respect and Excellence).

Our Values

• Integrity - We adhere to the highest ethical principles
• Compassion - We respond to our patients’ needs with empathy
• Accountability - We are accountable to one another and to our community
• Respect - We embrace the diversity of our patients, staff and community
• Excellence - We support a culture of distinction

Hours of Work

Alternating schedule, Saturdays 6:00am to 2:00pm and weekdays noon to 8:00pm.

As part of our mandatory screening process, the Hospital will require professional references, verification of academic training and professional accreditation along with a current vulnerable sector screening check.

All applications will be reviewed; however, only those selected for an interview will be contacted. Thank you for your interest.

Stevenson is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at [phone] ext 3354.

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