Scanning Clerk

Ricoh Canada Production Print; Halifax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading integrated solutions provider in Halifax is seeking a Mailroom and Print Coordinator to handle sorting, delivery of mail, and project coordination for printing services. The ideal candidate will have a high school diploma and at least 2 years of experience in a mailroom setting. Key skills include excellent communication, self-motivation, and proficiency in Microsoft Office. This role offers comprehensive benefits and empowers individuals to work efficiently in a dynamic environment.

Benefits

Medical, dental, life, and disability insurance

Retirement plan with company matching

Tuition assistance programs

Paid vacation time and holidays

Health and wellness benefits

Qualifications

• Minimum 2 years of experience working in a mail room or copy centre.

Responsibilities

• Sort and distribute mail and office supplies.
• Delivery of mail and printing projects.
• Coordinate and prepare projects for printing.
• Maintain quality controls and accuracy of work.
• Respond to first level phone calls for equipment issues.
• Conduct scheduled machine maintenance and cleaning.
• Keep logs of downtime, repairs and meter charges.
• Digitize documents efficiently using high-speed scanners.
• Review and ensure accuracy of scanned images.
• Maintain organized filing systems and compliance.

Skills

Excellent interpersonal skills

Strong self-motivation

Excellent communication skills

Effective use of Microsoft Office

Ability to lift 30+lbs.

Education

High School Diploma or equivalent work experience

Job description

Responsibilities

• Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
• Delivery of mail and printing projects throughout the customers site
• Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
• Download jobs from email or print queue, sizing, reproducing, sorting and finishing
• Establishing and maintaining quality controls to ensure work accuracy
• Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines
• Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
• Running reports
• Keeping logs of downtime, repairs and meter charges of all copiers/printers on site
• Sort, organize, and prepare physical documents for scanning, including removing staples, paper clips, and repairing torn pages
• Operate high-speed scanners to digitize documents efficiently and accurately
• Review scanned images for clarity, completeness, and proper indexing; rescan documents as needed
• Input document metadata into the system to ensure proper categorization and retrieval
• Maintain organized digital and physical filing systems
• Identify and resolve minor equipment issues or escalate to technical support when necessary
• Ensure all scanning activities comply with company policies and data protection regulations

Qualifications

• High School Diploma or equivalent work experience
• Minimum 2 years of experience working in a mail room or copy centre

Skills

• Excellent interpersonal skills with the ability to quickly develop business relationships
• Strong self-motivation to drive results
• Excellent communication skills both verbal and written
• Effective use of Microsoft Office
• Ability to lift 30+lbs. as necessary

Other

• Present a professional image at all times to customers and vendors
• Working hours from 7:30am – 4:30pm

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Select the medical, dental, life, and disability insurance coverage that fits your needs.
• Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually.
• Tap into many other benefits to enhance your health, wellness and ongoing personal and professional development.