Scale Operator & Administrative Assistant

The Miller Group; Alberta; On-site; CAD 32,000 - 45,000; Full time

Benefits offered by this job

Health and dental benefits

Pension matching

Employee Family Assistance Program

Job summary

A leading asphalt company in Canada is seeking a Scale Operator & Administrative Assistant. This full-time permanent position involves handling administrative tasks, managing phone calls, and customer interactions. The ideal candidate should have proven admin experience, excellent communication skills, and proficiency in MS Office. The role emphasizes safety and supports employee welfare with benefits and growth opportunities. Interested candidates should apply by sending their resume and cover letter.

Qualifications

• At least 2-4 years of experience in the field or in a related area.
• Knowledge of office management systems and procedures.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Knowledge of office management systems and procedures.
• Excellent time management and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.

Responsibilities

• Answer and redirect phone calls.
• Assist in the preparation of regularly scheduled reports.
• Provide polite and professional communication.
• Handle multiple projects.
• Handle multiple projects and confidential information.
• Sort, file, scan, and organize company documents and data.
• Responsible for shipping, receiving and processing of documents and cheques.
• Greet and assist visitors and manage office operations.

Skills

Proven admin or assistant experience

Excellent time management skills

Attention to detail

Excellent written and verbal communication skills

Proficient in MS Office

Attention to detail

Problem solving

Education

High school diploma or equivalent

Tools

MS Office

Job description

Position Information

Job Title: Scale Operator & Administrative Assistant

Status: Full Time Permanent Position (Seasonal)

Expected Start Date: As soon as possible

Location: MCASPHALT | Acheson Facility – 25710 Acheson Road, Acheson, AB, T7X 6B3

Reporting to: Facility Manager

About McAsphalt

McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer‑modified, performance‑graded and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.

Job Purpose

The Administrative Assistant & Scale Operator performs administrative and office support activities for different departments. Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing.

Main Duties and Responsibilities

• Answer and redirect phone calls
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Provide information by answering questions and requests
• Handle multiple projects
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Reply to email, telephone, or face‑to‑face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Greet and assist visitors to the office
• Provide polite and professional communication
• Conduct data entry
• Organize, store and print company documents as needed
• Processing sales tickets
• Completing customs paperwork
• Organize and document incoming cheques
• Responsible for shipping and receiving courier packages
• Maintain a filing system for data on employee, customers, external partners, and facility contact lists
• Handle queries from managers and employees
• Other duties as required

Required Qualifications

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi‑task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 2‑4 years of experience in the field or in a related area
• High school diploma or equivalent

The MCA Advantage

SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone! All of our employees are living the Goal Zero when it comes to safety. Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY! We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION! We are present coast‑to‑coast in Canada and are part of the Colas Company family worldwide. We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7! Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.

At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.

For more information, visit our website at www.mcasphalt.com. (Note: hyperlink rendering is optional; text may be displayed as plain link.)

How to Apply

Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.

We thank all applicants for their interest; however, only those applicants selected for interviews will be contacted.

Recruiter

Leah McCallum

Application Deadline

This position will remain open until suitable candidate found.