SalonCentric Canada - Office Coordinator

L'Oréal; Mississauga; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Office Coordinator to manage office needs and support the Management Committee. This role involves overseeing inventory, vendor relations, and travel arrangements while ensuring compliance with policies. The ideal candidate will excel in organizational and communication skills, with a strong background in administrative support. Join a vibrant team that values inclusivity and empowers its members to contribute to exciting projects. This is an excellent opportunity to grow within a supportive environment while making a meaningful impact in the beauty industry.

Benefits

Supportive Team Environment

Engagement in HR Projects

Fun Work Environment

Qualifications

• 5+ years of administrative support experience, especially with senior leadership.
• Familiarity with expense and travel booking systems like Concur and Egencia.

Responsibilities

• Oversee office needs, including inventory and vendor relations.
• Coordinate travel arrangements and manage budgets for the Management Committee.

Skills

Administrative Support

Vendor Management

Budget Oversight

Event Planning

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Communication Skills

Problem-Solving Skills

Organizational Skills

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Concur

Egencia

Job description

Office Coordinator

Salon Centric is the premier national distributor of salon professional products in the U.S., created by L’Oréal USA in 2008 with 585 SalonCentric stores and 260 StateǀRDA stores. Currently expanding in Canada, with presence in Ontario, British Columbia, and Quebec.

Our vision is to inspire the Beauty Community to make the world a more colorful place. We are committed to fostering an inclusive, valued, and empowered environment for our team, supporting social, environmental, and economic causes that benefit the professional beauty industry. If you are a human resource professional interested in this mission, this opportunity is for you!

Key Responsibilities

• Office Needs Management: Oversee all office needs, including inventory management, vendor relations for cleaning, maintenance, seasonal landscaping, and safety committee participation.
• Management Committee Expenses: Process expense reports, reconcile receipts, ensure policy compliance, and manage budgets.
• Travel Arrangements: Coordinate and book travel for the Management Committee, adhering to policies and budgets.
• System Support: Support and train staff on Concur (expenses) and Egencia (travel systems), ensuring compliance and troubleshooting issues.
• Meeting and Event Setup: Prepare and execute meetings, town halls, and events, including logistics, equipment, catering, and communication.
• Vendor Communication: Manage external vendor relationships, communications, and issue resolution.
• Team Communications: Disseminate internal updates, announcements, and reminders.
• Employee Events: Plan and execute events like the annual BBQ and holiday parties, collaborating with HR and adhering to budgets.

Qualifications and Skills

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 5 years of administrative support experience, supporting senior leadership is a plus.
• Experience in office operations, vendor management, budget oversight, and event planning.
• Familiarity with expense and travel booking systems (e.g., Concur, Egencia).
• Excellent organizational, communication, and multi-tasking skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong budget management, vendor relations, problem-solving, and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment.

What’s in it for you?

Join a thriving company to learn about an exciting business, unleash your potential, and be part of a supportive team. Engage in HR topics and projects that drive the company forward while enjoying a fun work environment.