Sales & Proposals Specialist

Black Diamond Lodging & Accommodations; Calgary; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Black Diamond Group seeks a Sales & Proposals Specialist to enhance proposals and drive data-driven decisions. The role focuses on coordinating the bids process, supporting senior sales staff, and improving efficiencies through AI and automation.

The ideal candidate brings advanced Excel skills, financial modeling experience, and strong communication across departments, with a hybrid work arrangement in Calgary area.

Qualifications

• Proficiency with advanced Excel functions and data analysis.
• Experience building financial models and scenarios.
• Ability to coordinate across multiple teams and stakeholders.
• Demonstrated ability to meet tight deadlines and manage priorities.
• Strong attention to detail in all documents and analyses.
• Excellent written and verbal communication skills.
• Fluent in English, both written and spoken.
• Proven project management capabilities.

Responsibilities

• Serve as central contact for proposals and coordinate Bid/Proposals team inputs.
• Support Sr. Sales Reps and act as data liaison for customers.
• Review RFQs/RFPs/RFIs to craft outlines and development plans.
• Lead kickoff and debrief meetings; create detailed project plans.
• Edit and finalize proposal documents for submission.
• Manage proposal submission timelines and compliance requirements.
• Maintain reusable proposal templates and libraries to speed future bids.
• Identify market opportunities and assist with price and contract considerations.
• Support marketing activities to promote the company offerings.
• Travel to client sites and participate in industry events.

Skills

Advanced Excel

Financial modeling

Cross-functional communication

Deadline-driven

Attention to detail

Written & verbal communication

English fluency

Project management

Tools

Microsoft Office

Financial modeling software

Job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Major Bids department has a full-time position for Sales & Proposals Specialist.

This role is hybrid - in-office with 20% flexibility to work from home.

The Sales & Proposals Specialist supports Black Diamond Group in improving business processes through better use of data, artificial intelligence, and automation.

Reporting to the General Manager, Workforce Canada, this sales-team support role will be client facing and accessible. This incumbent will be a holder of contracts, data points, follow-ups which will allow the Senior Sales Team to focus on strategy, support and new market development.

Our ideal candidate is knowledgeable about the modular business, looking to grow their career in sales and adaptable to apply support in a fast paced environment.

Responsibilities

• Be the central point of contact for proposals, and coordinate the requirements of the Bids and Proposals team
• Be an alternate point of contact to customers for Sr. Sales Reps. Acting as a conduit to any data required
• Review and analyze RFQs, RFPs and RFIs in order to create proposal outlines and development plans along with deliverables from all internal and external stakeholders
• Lead, along with the Sr. Sales Reps, the proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, RFP schedules, outlines, and compliance matrices for all phases of proposal development.
• Edit and design the finalized proposal documents
• Manage the proposal submission process which includes but is not limited to; monitoring proposal content to ensure RFP requirements and compliance, evaluation criteria, and technical requirements
• Communicate progress of proposals to the team and manage deliverable dates
• Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
• Identify growth opportunities in different markets, preparing bids and contracts, while adhering to the Company's pricing, credit, and payment policies
• Engage in marketing activities by promoting the company's product and/or service offering
• Work in conjunction with Sr. Sales Reps to generate new customer accounts, as well, as service and maintain existing accounts
• Develop and maintain strong relationships with clients - providing them with an added resource through a team selling approach
• Travel to customer sites
• Participate in seminars, trade shows and other marketing events
• Manage all incoming calls and web leads; then asses client needs, understand their projects, scope, timelines, provide budgetary pricing, or outline potential alternative solutions
• With support from Sr. Sales Reps, plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to include in our proposals

Qualifications

• Advanced Excel skills
• Demonstrated proficiency in financial modeling – commercial formulas
• Proven ability to work across organizations with effective communication, leadership, and project management skills
• Proven attention to detail
• Excellent writing, grammar, and spelling ability
• Excellent written/oral communication skills, interpersonal and organizational skills
• Ability to work in a deadline-conscious, results-driven environment
• Knowledge of the modular industry will be considered an asset
• Strong computer and administrative abilities in Microsoft office, including excel
• Organized, with an excellent ability to prioritize and juggle multiple proposals at one time
• Ability to work independently, problem solve and practice good judgement
• Must be fluent in English, both oral and written

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group