Sales & Marketing Co-op - Winter Term

O'Regan's Automotive Group; Halifax; On-site; CAD 42,000 - 60,000; Full time

Job summary

O'Regan's Automotive Group in Halifax seeks an organized administrator to support the sales and service management team. You will handle daily clerical tasks, maintain vehicle files, and assist with data entry, ordering, and customer communications.

Duties include posting new vehicles online, updating vehicle information, coordinating with the Vehicle Processing Centre, managing trade-ins and demos, and supporting shipping, invoicing, and reporting.

Qualifications

• Experience with MS Word and Excel required.
• Strong organizational and data-entry skills.
• Ability to manage multiple tasks and prioritize

Responsibilities

• Provide support to the sales and service management team.
• Post new vehicles to website and verify vehicle information.
• Update website regularly (sold vehicles, new arrivals).
• Create and maintain files for new/used vehicles and trades.
• Coordinate lease-end inspections and buyouts.
• Maintain demo vehicle files and monitor KM in DMS.
• Assist with lot duties including moving vehicles and snow removal.
• Prepare sales metrics and PowerPoint presentations.
• Source potential sales clients through in-dealership initiatives.

Skills

MS Word

MS Excel

Education

Administration and/or Purchasing experience

Job description

Summary

Responsible for providing a wide array of support to the sales and service management team.

ESSENTIAL DUTIES

MOTOR VEHICLE (DMV)

• Complete motor vehicle work.

ONLINE MARKETING

• Post new vehicles to website and verify vehicle information (mileage, trim level, etc.)
• Update website regularly by changing relevant information such as vehicles that have sold.
• Social media content creation and administration, including obtaining photos and videos, writing interesting descriptions and posts, and publishing to social media platforms.

INVENTORY NEW CAR

• Organize new car files and keys as they come in from our Vehicle Processing Centre (VPC).
• Create files for units coming in from other dealers/ dealer trades (stock and sold units).
• Track and report on where vehicles are in the reconditioning process, and update sales team as required.

INVENTORY USED CAR

• Stock trade ins, street buys, and auction purchases into the Dealer Management System (DMS), prepare used car files and cheque requisitions.
• Create bills of sale for units sold at other dealerships.
• Control used car files, spare keys, registry, etc.
• File reconditioning reports.
• Arrange drivers to deliver and pick up cars from other dealerships and VPC.

LEASE END

• Lease end inspections.
• 3 rd party dealership buyouts (create and finalize deals).
• Answer Customer Questions.
• File Registrations.

DEMO VEHICLES

• Maintain demonstrator files.
• Monitor and manage demos coming in and out of demo service, monitor kilometers and update in DMS.

LOT DUTIES

• Assists sales team and lot attendants in moving, transporting, and adding signage to vehicles if necessary.
• Fuel cars as necessary.
• Assists sales team with snow removal.

GENERAL ADMIN

• Sales metric tracking and reporting.
• Monthly meeting PowerPoint design and presentation.
• Ordering Supplies.
• Shipping Fedex.

CLIENT DEVELOPMENT

• Source potential sales clients through in dealership direct sales and marketing initiatives.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

Administration and/or Purchasing experience and/or applicable education.

KEY COMPETENCIES

Exhibit a high level of computer literacy, particularly in MS Word and Excel.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver's License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit.
• The employee is frequently required to talk or hear.
• The employee is occasionally required to walk and/or stand.
• The employee will be required to move/drive cars and aid in snow removal.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.