Sales Coordinator - Guelph KIA

Cambridge Housing Authority; Guelph; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local automotive dealership in Guelph is seeking a Sales Coordinator to streamline the sales process and provide administrative support. This full-time role involves organizing sales files, managing vehicle keys, and maintaining communication between teams. Ideal candidates should have strong organizational and communication skills, with automotive industry experience preferred. A high school diploma is required, and proficiency in MS Office is essential.

Qualifications

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in a similar administrative or coordination role, preferably in the automotive industry.
• Proficiency in MS Office Suite and familiarity with dealership management system.

Responsibilities

• Maintain & organize sales files by keeping paperwork together and creating receipts for customer deposits and DOD.
• Manage vehicle keys by attaching and deleting them from the keyboard system.
• Update the Dealership Management System (DMS) with accurate information for all vehicles.

Skills

Organizational skills

Communication

Detail orientation

Multitasking ability

Education

High school diploma or equivalent

Office administration training

Tools

MS Office Suite

Dealership Management System

Job description

Join the Ride!

Position: Sales Coordinator

Dealership: Guelph KIA

Location: Guelph, ON

Classification: Full time, Onsite, Immediate Hire
Salary:$18.00 - $22.00 per hour

Guelph KIA is proud to be a part of the AutoCanada dealership network. AutoCanada is the largest Canadian owned and publicly traded automotive dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our success.

We find opportunities to reward high-performers regularly and are looking for managers that empower and motivate their teams to do their very best. We want someone whose values align with our own and can support our people-driven culture of learning and continuous development. Working here is fast-paced, non-stop, and a little unpredictable—and we love it.

Your area of focus:

This role helps streamline the sales process and ensure a seamless flow of information between the sales team, finance department, and customers. This involves meticulous management of inventory records, preparation of all necessary sales documentation, and diligent tracking of leads and deals through the CRM system. The ultimate goal is to maximize sales efficiency by providing accurate, timely administrative support that allows the sales staff to concentrate on building client relationships and closing transactions.

What drives your day-to-day

• Maintain & organize sales files by keeping paperwork together and creating receipts for customer deposits and DOD (Due on Delivery)
• Ensure completeness of pouches for both new and used vehicles, including creating pouches for trade-in vehicles
• Manage vehicle keys by attaching and deleting them from the keyboard system
• Maintain the Garage Registry for new and used vehicles, including stocking in all new cars and initiating PDI (Pre-Delivery Inspection) requests through One Eighty
• Update the Dealership Management System (DMS) with accurate information for all vehicles
• Coordinate the licensing process for all sales deals and inventory
• Keep track of demo vehicles and service loaners, maintaining a current list
• Update customer addresses, including email addresses, in the CDK system
• Answer incoming telephone calls in the absence of reception
• Provide coverage for Reception during periods of absence such as sick leave or vacation
• Greet customers entering the building and assist with their inquiries
• Perform general office duties including making labels, filing, and other miscellaneous tasks as required

What are the must haves?

• High school diploma or equivalent; additional education or training in office administration is a plus
• Previous experience in a similar administrative or coordination role, preferably in the automotive industry
• Proficiency in MS Office Suite and familiarity with dealership management system
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal abilities
• Ability to multitask and prioritize tasks effectively in a dynamic environment

At AutoCanada, we are dedicated to fostering diversity and inclusivity. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential. Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.