Sales Administrator (12+ Month Contract)

Adi Development Group; Burlington; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking real estate development firm that is reshaping communities and enhancing customer experiences. In this full-time role, you will manage vital administrative processes, ensuring accuracy and efficiency in sales agreements and commission handling. With a commitment to continuous learning and development, you'll thrive in an environment that values teamwork and innovative thinking. Enjoy competitive salaries, comprehensive benefits, and a supportive culture that encourages personal and professional growth. This is an exciting opportunity to make a meaningful impact in the real estate sector.

Benefits

Learning & Development Reimbursement

Competitive Paid Time Off

Employee Home Ownership Program

Comprehensive Benefits Plan

Flexible Health Spending Account

Dedicated Online Mental Health Partner

Qualifications

• 2+ years in a customer-facing administrative role, preferably in real estate.
• Strong understanding of sales agreements and compliance standards.

Responsibilities

• Manage Agreements of Purchase and Sale with precision.
• Oversee sales commissions and maintain CRM records.

Skills

Customer Service

Time Management

Problem Solving

Communication

Organization

Education

High School Diploma

Post-secondary Education

Tools

Hubspot

Microsoft Suite

Sharepoint

Job description

Adi Development Group is one of Canada’s leading, most innovative real estate development, construction management and investment companies. With over 4000 units and $3Billion of built value under development throughout the GTHA, We are on an insurgent mission to re-invent the customer experience and to deliver homes faster, better and more cost effectively to our customers. As an Adian you will have the opportunity to shape communities and create lasting landmarks that will be admired for generations. The life-defining work you will do with Adi will directly impact and positively change the lives of our customers and communities we serve. We champion ownership and encourage all of our team members to think and act like owners. Adi is committed to not only develop buildings, but to developing the leaders of tomorrow.

Successful Adians care deeply about their work and commit to continuously learn and develop in their field. Adians think about how every decision they make will impact our customers and go the extra mile to deliver an exceptional customer experience. Our most successful Adians work with a bias toward action. They value experimentation and trying new ways of working to ensure we deliver results to our customers.

Adians offer support to our teammates before being asked. We help each other improve through candid, constructive feedback and empower each other to perform. It does not matter if you are a new or seasoned Adian. We welcome diverse perspectives and encourage each other to speak up. Successful Adians challenge each others’ thinking through respectful and thoughtful debate. When we reach a decision, we commit and move forward together. We are a team. We face adversity together. We learn together. We win together.

What You’ll Be Doing:

• This is a full time in-office role based out of our Head Office in Burlington
• Manage the full processing lifecycle of Agreements of Purchase and Sale (APS), amendments, and related legal documentation with precision and urgency.
• Oversee the sales commissions process including commission payments, invoicing and collection while adhering to Finance processes and project schedules.
• Collaborate with sales teams to audit and follow up on deal files, resolving missing or incorrect documents prior to legal handoff
• Maintain, update and distribute internal sales material including price lists, premium sheets, and promotional packages ensuring accuracy across all channels.
• Maintain accurate and up-to-date CRM Records, ensuring data integrity while adhering to internal standards. Platforms include Hubspot, Excel, Sharepoint, etc.
• Track and report on project availability, status and deal flow to contribute to real-time updates and daily dashboards
• Assist in project launch preparation including CRM setup, pricing uploads, and broker communication
• Provide day-to day support to the sales teams, legal counsel, and external partners by providing knowledgeable and timelyassistanceof all administrative tasks
• Partner with Sales & Marketing manager to gather feedback and streamline sales processes supporting the continuous improvement across the department

What You Bring:

• 2+ years of experience working in a customer facing & administrative role (experience working for a builder/developer is preferred)

Contracts

• Understanding of sales agreements, amendments, cheques etc.
• Ability to spot errors, missing data, and compliance gaps.

System Proficiency

• Proficient in CRM platforms, Microsoft Suite, agreement-based platforms
• An understanding that system inputs drive outputs and reporting

Compliance

• Knows how to manage private purchaser information securely.
• Understands legal and regulatory standards in real estate admin processes.

Communication (Written & Verbal)

• Communicates clearly and professionally with brokers, purchasers, and internal teams.
• Uses proper tone, grammar, and formatting in writing.
• Asks clarifying questions to avoid miscommunication.
• Utilizes interpersonal skills to build and maintain relationships with clients, real estate agents, and industry professionals, fostering positive and productive partnerships.

Problem Solving

• Identifies issues early and uses sound judgment to resolve them independently when appropriate.
• Escalates with proper context when needed.

Time Management

• Able to manage a high volume of tasks without missing deadlines.
• Prioritizes based on urgency and importance.

Information Retention

• Retains and applies instructions with minimal repetition.
• Keeps track of project and purchaser details across multiple projects and systems.

Execution

• Closes the loop on administrative tasks thoroughly and on time.
• Delivers speedy knowledge and on time customer service at every touch point.

Organization

• Keeps files and systems orderly, accurate, and audit-ready.
• Adheres to naming conventions and workflow standards.
• Manages multiple projects without losing track of key dates or deliverables.

Why You’ll Love Working Here:

• Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
• Competitive Paid Time Off: Team members are provided with 15 days of Vacation, 5 paid Wellness Days and 3 paid Sick Days annually.
• Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.
• Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
• Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
• Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
• Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.

Adi Development Group is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a team that reflects the diversity of our customers and communities in which we live and serve. Adi Development Group is committed to creating an environment where every employee has the opportunity to reach their potential. We hire based on merit and are committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified individuals. As part of our commitment to accessibility for all persons with disabilities, Adi Development Group will, upon the request of the applicant, provide accommodation during the recruitment process to ensure equal access to applicants with disabilities. If you are selected for an interview and you require accommodation, please inform Human Resources.