Sales Administrator

Blackstone Industrial Services; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading technical service provider is looking for a detail-oriented Sales Administrator in Calgary. This role supports commercial activities across Canada, requiring previous administrative experience and proficiency in Microsoft Office. Responsibilities include proposal creation, document management, and collaboration with various departments. This is a term position to cover maternity leave until June 2026.

Qualifications

• Previous administrative experience is required.
• Familiarity with Microsoft Outlook and Office Suite, especially Excel.
• Ability to multitask and prioritize competing deadlines.

Responsibilities

• Creation of proposals for the commercial team.
• Maintain organization of project documents.
• Collaborate with multiple departments as needed.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Education

Diploma or certificate in business or related field

Tools

Microsoft Office Suite

Salesforce or CRM systems

Job description

Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America’s leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally.

This is a term position to cover a maternity leave, with an end date of June 2026.

For further information about our company, please visit our website: blackstoneindustrial.com

Position Summary

We are looking for a detail-oriented and organized Sales Administrator to join our team in our Calgary, Alberta location. Reporting directly to the Proposal Manager, the Sales Administrator will play a crucial role in supporting all commercial activities across Canada. This role is an excellent opportunity for an individual looking to gain hands-on experience in administration and build a strong foundation for a career in business support. This role will involve reviewing RFP/RFQ documents, maintaining accurate records, tracking various metrics for the commercial and leadership team, and completing qualification packages with support from other departments. Additionally, the Sales Administrator will serve as the primary contact support between the business and the customers, upholding of the company's reputation through excellent customer service.

Responsibilities

• Creation of proposals for the commercial team using excel and other various tools.
• Maintain organization and accuracy of project documents such as RFP/RFI/RFQ packages, quotes, purchase orders (POs), etc.
• Review and complete pre-qualification and questionnaire packages.
• Collaborate with multiple departments as needed.
• Develop and maintain spreadsheets and/or databases, and create customized reports as needed.
• Monitor executive schedules and prepare reports depending on the days schedule.
• Review and summarize customer contracts, ensure specific requirements are met.
• Provide backup and support for team members when needed, including assisting with USA Commercial training and coverage.
• Foster effective working relationships with colleagues, management and customers.
• Assist with special projects as directed by your supervisor
• Perform other duties as required by the business or inspired by the individual initiative.
  
  

Qualifications

• Previous administrative experience is required.
• Completion of or working toward a diploma or certificate in business, administration, or a related field is preferred. A combination of education and interest in administrative work will also be considered.
• Familiarity with Microsoft Outlook and Office Suite, especially Excel with knowledge of basic input methods and functions. A willingness and desire to learn more advanced functions.
• Experience with platforms like Microsoft SharePoint or web-based collaboration tools is an asset but not required.
• Exposure to Salesforce or other CRM systems is helpful but not necessary - training will be provided.
• Strong attention to detail and a commitment to accuracy.
• Ability to multitask and prioritize competing deadlines.
• Ability to stay organized, manage time well, and meet deadlines with guidance.
• Good communication and interpersonal skills, with a willingness to ask questions and learn.
• A proactive mindset with a desire to improve processes and support team success.