Sale and Service Administration Assistant (Summer Student)

Orbit Insurance Services; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading insurance services company is looking for an Administration Assistant in Ottawa. The role involves providing administrative and billing support to Brokers, managing inquiries, and ensuring confidentiality. Candidates should possess strong organizational skills and be proficient in Microsoft Office. The position offers a competitive salary, comprehensive benefits, and opportunities for professional development.

Benefits

Rewarding salary and bonuses

100% premium coverage for group benefits

Defined benefit pension plan

100% coverage for continuing education fees

Access to learning resources

Flexible work-from-home options

Opportunities for advancement

Qualifications

• Intermediate knowledge of Microsoft Office Suite applications.
• Superior time management and organizational skills.
• Ability to learn and adapt in a fast-paced environment.

Responsibilities

• Provide administrative and billing support to Brokers.
• Complete administrative requests and data entry.
• Consult with Brokers to resolve issues as needed.

Skills

Microsoft Office Suite

Time Management

Organizational Skills

Adaptability

Team Collaboration

Job description

Reporting to the Assistant Manager, Service , you’ll provide administrative and billing support, as requested.

The core parts of your role will be to :

• Provides support to the Brokers in the Group Home & Auto and Lifestyle teams and helps respond to various inquiries and information requests.
• Completes administrative requests, which includes assembling information and documents, and / or making changes to policies.
• Completes follow-up by contacting appropriate parties via letter, email or telephone.
• Consults with the Brokers to help resolve problem situations as required.
• Prepares and processes responses in accordance with established standards.
• Distributes mail and faxes. This includes opening and sorting mail correspondence for distribution to employees, as well as scanning and electronic indexing.
• Completes data entry in the Broker Management System.
• Keeps information confidential to protect operations.
• Performs other duties within competence, as assigned.

Qualifications

Let’s Talk About You :

This is the unique blend of skills and experience we would love to see in an ideal candidate :

• Intermediate knowledge of Microsoft Office Suite applications.
• Superior time management and organizational skills to manage competing priorities, including project management skills.
• Ability to learn and adapt in a fast-pace environment including working with various computer programs, databases and software.
• Ability to work independently and as part of collaborative team environment.

Working Conditions :

• General office environment.

We also consider your potential. If you know you have what it takes to do the job, but your experience doesn’t exactly match the qualifications above, we encourage you to apply and provide us with more details about why you think you would be a great fit.

Additional Information

Some of the Perks We Offer :

We offer best-in-class pension and benefits, total reward programs and comprehensive mental wellness supports to set you up for every success in and outside of work. Here are just some of the reasons you’ll love working here :

• Rewarding salary and bonuses that truly value your dedication
• Industry-leading group benefits with 100% premium coverage (excluding LTD) that start on your first day
• Defined benefit pension plan for a financially confident retirement
• 100% coverage of approved continuing education and licensing fees (including RIBOcourses in Ontario)
• Access to a wealth of learning resources, including LinkedIn Learning for professional development
• Flexible work-from-home and hybrid options
• Unlock your potential with opportunities for advancement

Let’s work together! If you are interested in this opportunity, please apply online.

OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavor to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities.

As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique.

We are an equal opportunity employer and encourage applications from all qualified individuals.We thank all applicants for their interest; however, only candidates selected for an interview will be contacted

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Administration Assistant • Ottawa, Ontario, Canada