Sale and Service Administration Assistant (Summer Student)

OTIP Group of Companies (OGC); Ottawa; On-site; CAD 40,000 - 50,000; Full time

Job summary

Join a leading insurance group in Ottawa as an Administrative Assistant. In this role, you'll provide essential support to the Brokers, handle billing inquiries, and manage key administrative tasks. Ideal candidates will possess strong organizational and time management skills, alongside proficiency in Microsoft Office. Additionally, the company offers excellent benefits including competitive salaries, comprehensive training, and a flexible work environment.

Benefits

Best-in-class pension and benefits programs

Flexible work-from-home and hybrid options

100% coverage of education and licensing fees

Access to LinkedIn Learning

Opportunities for advancement

Qualifications

• Intermediate knowledge of Microsoft Office Suite applications.
• Superior time management and organizational skills.
• Ability to adapt in a fast-paced environment.

Responsibilities

• Provides support to Brokers in Home & Auto and Lifestyle teams.
• Completes administrative requests like document assembly and policy changes.
• Keeps information confidential and performs other duties as assigned.

Skills

Time management

Organizational skills

Adaptability

Microsoft Office Suite

Job description

Reporting to the Assistant Manager Service youll provide administrative and billing support as requested.

The core parts of your role will be to :

• Provides support to the Brokers in the Group Home & Auto and Lifestyle teams and helps respond to various inquiries and information requests.
• Completes administrative requests which includes assembling information and documents and / or making changes to policies.
• Completes followup by contacting appropriate parties via letter email or telephone.
• Consults with the Brokers to help resolve problem situations as required.
• Prepares and processes responses in accordance with established standards.
• Distributes mail and faxes. This includes opening and sorting mail correspondence for distribution to employees as well as scanning and electronic indexing.
• Completes data entry in the Broker Management System.
• Keeps information confidential to protect operations.
• Performs other duties within competence as assigned.

Qualifications :

Lets Talk About You :

This is the unique blend of skills and experience we would love to see in an ideal candidate :

• Intermediate knowledge of Microsoft Office Suite applications.
• Superior time management and organizational skills to manage competing priorities including project management skills.
• Ability to learn and adapt in a fastpace environment including working with various computer programs databases and software.
• Ability to work independently and as part of collaborative team environment.

Working Conditions :

• General office environment.

We also consider your potential. If you know you have what it takes to do the job but your experience doesnt exactly match the qualifications above we encourage you to apply and provide us with more details about why you think you would be a great fit.

Additional Information :

Some of the Perks We Offer :

We offer bestinclass pension and benefits total reward programs and comprehensive mental wellness supports to set you up for every success in and outside of work. Here are just some of the reasons youll love working here :

• Rewarding salary and bonuses that truly value your dedication
• Industryleading group benefits with 100% premium coverage (excluding LTD) that start on your first day
• Defined benefit pension plan for a financially confident retirement
• 100% coverage of approved continuing education and licensing fees (including RIBOcourses in Ontario)
• Access to a wealth of learning resources including LinkedIn Learning for professional development
• Flexible workfromhome and hybrid options
• Unlock your potential with opportunities for advancement

Lets work together! If you are interested in this opportunity please apply online.

OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request we will endeavor to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities.

As a business we protect what matters most to our members. As an employer we value what matters most in our workplace. Together this includes fostering a diverse equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are and our differences are what make us unique.

We are an equal opportunity employer and encourage applications from all qualified individuals.We thank all applicants for their interest; however only candidates selected for an interview will be contacted

Remote Work : Employment Type :

Contract

Key Skills

Experience : years

Vacancy : 1

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Administration Assistant • Ottawa, Ontario, Canada