Sale and Service Administration Assistant (Summer Student)

OTIP (Ontario Teachers Insurance Plan); Ottawa; On-site; CAD 30,000 - 40,000; Full time

Job summary

OTIP is seeking a Summer Student for the Sale and Service Administration Assistant role. The position involves providing administrative support to Brokers, managing inquiries, and maintaining documentation. Ideal candidates will possess strong organizational skills and proficiency in Microsoft Office. This role offers a competitive salary, comprehensive benefits, and opportunities for advancement in a supportive environment.

Benefits

Competitive salary and bonuses

Industry-leading group benefits

Defined benefit pension plan

Coverage of continuing education fees

Access to learning resources

Flexible work-from-home options

Opportunities for advancement

Qualifications

• Intermediate proficiency in Microsoft Office Suite.
• Strong time management and organizational skills.
• Ability to work independently and collaboratively.

Responsibilities

• Provide administrative and billing support to Brokers.
• Complete administrative tasks and maintain confidentiality.
• Enter data into the Broker Management System.

Skills

Time Management

Organizational Skills

Adaptability

Tools

Microsoft Office Suite

Job description

Sale and Service Administration Assistant (Summer Student)

• Contract
• Department: Orbit Administration

Who We Are

At the OTIP Group of Companies (OGC), we believe that when employees feel valued for their work, supported as individuals, and included in the organization, they bring their best every day. We prioritize our people in everything we do and aim to deliver meaningful benefits, support, and service. Join us as we grow into a future that reimagines what it means to serve our members.

What You’ll Do:

Reporting to the Assistant Manager, Service, you will provide administrative and billing support, including:

• Supporting Brokers in the Group Home & Auto and Lifestyle teams, responding to inquiries and information requests.
• Completing administrative tasks such as assembling information, documents, and updating policies.
• Following up with parties via letter, email, or telephone.
• Consulting with Brokers to resolve issues.
• Preparing and processing responses according to standards.
• Distributing mail and faxes, including opening, sorting, scanning, and electronic indexing.
• Entering data into the Broker Management System.
• Maintaining confidentiality of information.
• Performing other duties as assigned within your competence.

Let’s Talk About You:

Ideal candidates will have:

• Intermediate proficiency in Microsoft Office Suite.
• Strong time management and organizational skills, with project management abilities.
• Adaptability to a fast-paced environment and proficiency with various computer programs and databases.
• Ability to work independently and collaboratively.

Working Conditions:

• General office environment.

We also consider your potential. If you believe you have the qualities needed for this role but your experience doesn't exactly match the qualifications, we encourage you to apply and tell us why you would be a great fit.

Some of the Perks We Offer:

We provide comprehensive pension and benefits, reward programs, and mental wellness supports. Benefits include:

• Competitive salary and bonuses.
• Industry-leading group benefits with full premium coverage from day one.
• Defined benefit pension plan.
• Coverage of continuing education and licensing fees.
• Access to learning resources like LinkedIn Learning.
• Flexible work-from-home and hybrid options.
• Opportunities for advancement.

Let’s work together! Interested? Please apply online.

OTIP and its group of companies are committed to creating an accessible, inclusive workplace. Accommodations are available upon request for persons with disabilities.

We value diversity, equity, and inclusion, and strive to foster a respectful environment. We encourage applications from all qualified individuals and thank all applicants; only those selected for an interview will be contacted.