Safety & Data Coordinator

Kaizen Lab Inc.; Halifax; On-site; CAD 60,000 - 90,000; Full time

Job summary

Northumberland Ferries Limited is seeking a Safety & Data Coordinator to join our Safety & Security team. This role supports safety management, regulatory compliance, and digital data systems across vessel and terminal operations.

You will help transition from Excel to automated solutions, develop Power BI dashboards, and ensure timely action on safety events, audits, and environmental reporting. Strong analytical skills and MS 365 proficiency are required.

Qualifications

• Experience supporting safety management systems, safety programs, audits, inspections, or regulatory compliance.
• Understanding incident/reporting, hazard identification, risk assessment, and corrective/preventive actions.
• Experience tracking safety issues and audit findings through to closure.
• Strong organizational and coordination skills across vessel, terminal, and corporate teams.

Responsibilities

• Receive, review, categorize, and process safety and security event reports.
• Manage the full lifecycle of event reports, including corrective actions and stakeholder communications.
• Maintain and transition the event reporting database from Excel to automated digital solutions.
• Monitor timelines, target dates, and follow up to ensure deadlines are met.
• Support process owners in the use of reporting systems.
• Assist with safety KPIs, analytics, and record management (e.g., SharePoint libraries).
• Demonstrate a commitment to maintaining a just-cause safety culture.
• Coordinate audit programs, including scheduling, recordkeeping, and follow-up actions.
• Support audit teams during vessel and terminal audits and site visits.
• Assist with audit reporting and tracking findings to closure.
• Provide support to environmental reporting and audit activities.

Skills

Safety management systems

Audits & compliance

Data governance

Power BI

Microsoft 365 (Excel, SharePoint,Teams

Education

Post-secondary degree or diploma in Business/Administration/OSH or IT

Certification in health, safety, security, environment

Tools

Power BI

SharePoint

Excel

Databases

Job description

Northumberland Ferries Limited (NFL) and Bay Ferries Limited(BFL) are seeking a Safety & Data Coordinator to join our Safety& Security team. This is an exciting opportunity to play a key role insupporting safety management, regulatory compliance, and operational excellenceacross our vessel and terminal operations while contributing to the transformationof the organization's digital safety and data systems.

As part of a forward-thinking team, you will help maintainand enhance the processes, tools, and data frameworks that support safe andefficient operations. Working closely with safety leaders and stakeholdersacross the organization, you will contribute to the development of modern,data-driven solutions that strengthen decision-making, improve workflows, andadvance our commitment to a proactive and just safety culture. You are highlyorganized, analytical, tech-savvy, and eager to make an impact in a dynamicmarine transportation environment,

THEROLE

You will report to the DeputyDirector of Safety & Security

KeyResponsibilities

Safety &Security Systems

• Receive, review, categorize, and process safety andsecurity event reports
• Manage the full lifecycle of event reports,including corrective actions and stakeholder communications
• Maintain and transition the event reportingdatabase from Excel to automated digital solutions
• Monitor timelines, target dates, and follow up toensure deadlines are met
• Support process owners in the use of reportingsystems
• Assist with safety KPIs, analytics, and recordmanagement (e.g., SharePoint libraries)
• Demonstrate a commitment to maintaining a just-cause safety culture

ManagementSystem & Audit Support

• Support the effectiveness of safety and securitymanagement systems
• Assist process owners with documentation related tocorrective/preventive actions and audit findings
• Coordinate audit programs, including scheduling,recordkeeping, and follow-up actions
• Support audit teams during vessel and terminalaudits and site visits
• Assist with audit reporting and tracking findingsto closure
• Provide support to environmental reporting andaudit activities

GeneralAdministrative Support

• Support safety initiatives such as audits, learningfairs, exercises, and training materials
• Schedule meetings, prepare agendas, record minutes,and maintain action and decision logs
• Assist with project schedules, roadmaps, progressreports, and improvement plans
• Monitor safety inboxes and calendars
• Track and support completion of safety action plans
• Liaise with internal and external stakeholders,including contractors
• Coordinate workshops and maintain accurate projecttrackers, logs, and documentation

DataManagement, Workflows & Analytics

Support the transition, configuration,implementation, management and support of digital safety platforms

Support, build, maintain and use M365 toolsincluding Teams, Sharepoint, distribution lists, Excel workbooks, databases,and M365 workflows (e.g., Power Automate)

Assist with data capture, KPI and trendanalysis, and Power BI dashboard development

Support other departments (e.g., EmergencyPlanning & Response, People & Culture) with safety-related data andworkflows[AS1]

What You Bring to the Team

• Experience supporting safety management systems, safety programs, audits, inspections, or regulatory compliance
• Understanding of incident/event reporting, hazard identification, risk assessment, and corrective/preventive actions
• Experience tracking safety issues, risks, corrective actions, audit findings, and action items through to completion
• Strong organizational, communication, and coordination skills, with the ability to work effectively with vessel, terminal, and corporate teams
• Ability to manage sensitive safety and personal information with confidentiality and discretion
• Understanding of data governance, privacy, information safeguarding, and safety recordkeeping requirements
• Strong analytical and problem-solving skills with a proactive approach to identifying safety trends and opportunities for improvement
• Proficiency in Microsoft 365, including Excel, SharePoint, and Teams
• Experience with databases, data management, and data analysis
• Experience with data visualization and reporting tools (e.g., Power BI)

Assets:

• Post-secondary degree or diploma in Business,Administration, OSH or an IT-related discipline, or certification inhealth, safety, security, environment, or a related field
• Experience in digital transformation, metadatamanagement, or enterprise application administration
• Background in incident investigation or root causeanalysis considered an asset

WORKING CONDITIONS

Normal office environment in one of the company’s officelocations. This role will require visits to vessels, terminals,and other company locations on an as needed basis. Occasional workoutside of regular business hours to address urgent system/platform matters,including periodic overnight travel.