Safety & Data Coordinator

Kaizen Lab Inc.; Caribou; On-site; CAD 60,000 - 90,000; Full time

Job summary

Northumberland Ferries Limited (NFL) and Bay Ferries Limited (BFL) seek a Safety & Data Coordinator to join the Safety & Security team. The role focuses on safety management, regulatory compliance, and data-driven improvements across vessel and terminal operations.

You will help transition to digital safety platforms, develop KPIs, and support audit programs while maintaining confidentiality of sensitive information in a marine transportation environment.

Qualifications

• Experience supporting safety management systems, safety programs, audits, inspections, or regulatory compliance.
• Understanding incident/reporting, hazard identification, risk assessment, and corrective actions.
• Experience tracking safety issues, risks, corrective actions, audit findings through to completion.
• Strong organizational, communication, and coordination skills across vessel, terminal, and corporate teams.
• Knowledge of data governance, privacy, and safety recordkeeping requirements.

Responsibilities

• Receive, review, and process safety and security event reports.
• Manage lifecycle of event reports including corrective actions and stakeholder communications.
• Maintain and transition event reporting database from Excel to digital solutions.
• Monitor timelines and deadlines; follow up to ensure completion.
• Support usage of reporting systems and safety KPIs.
• Develop Power BI dashboards and analyze safety data.
• Coordinate audits and site visits; support environmental reporting.

Skills

Organizational skills

Analytical thinking

MS 365 proficiency

Power BI experience

Data governance

Communication

Education

Post-secondary degree in Business/Administration/OSH or IT-related field

Certification in health, safety, security, environment

Tools

SharePoint

Teams

Excel

Power BI

Databases

Job description

Northumberland Ferries Limited (NFL) and Bay Ferries Limited(BFL) are seeking a Safety & Data Coordinator to join our Safety& Security team. This is an exciting opportunity to play a key role insupporting safety management, regulatory compliance, and operational excellenceacross our vessel and terminal operations while contributing to the transformationof the organization's digital safety and data systems.

As part of a forward-thinking team, you will help maintainand enhance the processes, tools, and data frameworks that support safe andefficient operations. Working closely with safety leaders and stakeholdersacross the organization, you will contribute to the development of modern,data-driven solutions that strengthen decision-making, improve workflows, andadvance our commitment to a proactive and just safety culture. You are highlyorganized, analytical, tech-savvy, and eager to make an impact in a dynamicmarine transportation environment,

THEROLE

You will report to the DeputyDirector of Safety & Security

KeyResponsibilities

Safety &Security Systems

• Receive, review, categorize, and process safety andsecurity event reports
• Manage the full lifecycle of event reports,including corrective actions and stakeholder communications
• Maintain and transition the event reportingdatabase from Excel to automated digital solutions
• Monitor timelines, target dates, and follow up toensure deadlines are met
• Support process owners in the use of reportingsystems
• Assist with safety KPIs, analytics, and recordmanagement (e.g., SharePoint libraries)
• Demonstrate a commitment to maintaining a just-cause safety culture

ManagementSystem & Audit Support

• Support the effectiveness of safety and securitymanagement systems
• Assist process owners with documentation related tocorrective/preventive actions and audit findings
• Coordinate audit programs, including scheduling,recordkeeping, and follow-up actions
• Support audit teams during vessel and terminalaudits and site visits
• Assist with audit reporting and tracking findingsto closure
• Provide support to environmental reporting andaudit activities

GeneralAdministrative Support

• Support safety initiatives such as audits, learningfairs, exercises, and training materials
• Schedule meetings, prepare agendas, record minutes,and maintain action and decision logs
• Assist with project schedules, roadmaps, progressreports, and improvement plans
• Monitor safety inboxes and calendars
• Track and support completion of safety action plans
• Liaise with internal and external stakeholders,including contractors
• Coordinate workshops and maintain accurate projecttrackers, logs, and documentation

DataManagement, Workflows & Analytics

• Support the transition, configuration,implementation, management and support of digital safety platforms
• Support, build, maintain and use M365 toolsincluding Teams, Sharepoint, distribution lists, Excel workbooks, databases,and M365 workflows (e.g., Power Automate)
• Assist with data capture, KPI and trendanalysis, and Power BI dashboard development
• Support other departments (e.g., EmergencyPlanning & Response, People & Culture) with safety-related data andworkflows[AS1]

What YouBring to the Team

• Experience supportingsafety management systems, safety programs, audits, inspections, orregulatory compliance
• Understanding ofincident/event reporting, hazard identification, risk assessment, andcorrective/preventive actions
• Experience trackingsafety issues, risks, corrective actions, audit findings, and action itemsthrough to completion
• Strong organizational,communication, and coordination skills, with the ability to workeffectively with vessel, terminal, and corporate teams
• Ability to managesensitive safety and personal information with confidentiality anddiscretion
• Understanding of datagovernance, privacy, information safeguarding, and safety recordkeepingrequirements
• Strong analytical andproblem-solving skills with a proactive approach to identifying safetytrends and opportunities for improvement
• Proficiency in Microsoft 365, including Excel, SharePoint, and Teams
• Experience with databases, data management, and data analysis
• Experience with data visualization and reporting tools (e.g., Power BI)

Assets:

• Post-secondary degree or diploma in Business,Administration, OSH or an IT-related discipline, or certification inhealth, safety, security, environment, or a related field
• Experience in digital transformation, metadatamanagement, or enterprise application administration
• Background in incident investigation or root causeanalysis considered an asset

WORKING CONDITIONS

Normal office environment in one of the company’s officelocations. This role will require visits to vessels, terminals,and other company locations on an as needed basis. Occasional workoutside of regular business hours to address urgent system/platform matters,including periodic overnight travel.