S2526-217 - Continuing Senior Administrative Assistant

School District #71 (Comox Valley); Courtenay; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local educational institution in Comox Valley is seeking a Senior Administrative Assistant to provide vital administrative support to the Learning Resources Centre. The ideal candidate will possess excellent communication skills and relevant experience, with responsibilities including document preparation, correspondence management, and general clerical duties. Join an inclusive team dedicated to fostering a collaborative learning environment.

Qualifications

• Minimum of four years of current clerical experience.
• Ability to accurately record minutes of meetings.
• Experience in the use of relevant office equipment.

Responsibilities

• Provides administrative support to Learning Resources Centre (LRC) Programs.
• Processes incoming and outgoing correspondence.
• Maintains general department files and compiles staff documents.

Skills

Typing speed of 50 wpm

Proficient in Microsoft Office Programs

Excellent interpersonal and communication skills

Education

Grade 12 education supplemented by completion of an office administration program certificate

Job description

Overview

School District 71 is an inclusive learning community that embraces diversity, fosters relationships and empowers all learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a collaborative community together.

Position

• Senior Administrative Assistant - Learning Resource Centre (LRC), 25 hours per week, Monday through Friday. The current rate of pay is $31.13 per hour.

Qualifications

• Grade 12 education supplemented by completion of an office administration program certificate including bookkeeping
• Typing speed of 50 wpm
• Proficient in Microsoft Office Programs
• Ability to accurately record minutes of meetings
• Minimum of four years of current clerical experience
• Experience in the use of relevant office equipment
• Meets the physical requirements of the position
• Ability to work independently and as a member of a team
• Excellent interpersonal and communication skills

Duties / Responsibilities

Duties are performed under the supervision of the Director of Instruction K-12 or designate; works under minimum supervision, requiring the exercise of sound judgement as to the method of performing the work; provides administrative assistant support to Learning Resources Centre (LRC) Programs; prepares a variety of correspondence, reports and other necessary materials using appropriate word processing equipment; processes incoming and outgoing correspondence and other material; prepares and maintains general department files; compiles and processes staff documents including the processing and verification of staff attendance and replacement through the district Attendance Management System (AMS) and other necessary reporting forms as required; maintains required petty cash accounting records, Purchase Orders, invoices and work orders according to procedures established by the district for the LRC and fine arts program; performs telephone and reception duties, answering inquiries as applicable; follows proper work procedures, observes all regulations pertinent to the work, maintains a good working relationship with other employees, and cooperates in maintaining a healthy learning and working environment; performs other related duties as assigned by the Supervisor; student supervision as required by the Principal or Vice Principal.

To Apply

School District 71 welcomes diverse candidates and encourages applications from members of groups experiencing barriers to equity. As an inclusive learning community we are committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, students and community, and we do so in a safe space fueled by curiosity and acceptance. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact : and we will work with you to meet your needs.

Qualified candidates are invited to apply in confidence by submitting a cover letter, resume with supporting documentation and three (3) professional references through Only applicants with a complete application package may be considered.

We sincerely thank all applicants for considering us an employer of choice. Only shortlisted candidates will be contacted. The successful applicant will be subject to the terms of the Criminal Review Act.

Thank you for your interest in School District 71 (Comox Valley)

An Equal Opportunity Employer