S2526-160 - Temporary Senior Administrative Assistant

School District #71 (Comox Valley); Courtenay; On-site; CAD 30,000 - 60,000; Full time

Job summary

School District #71 (Comox Valley) is seeking a Senior Administrative Assistant to support elementary and middle school operations. In this role, you will manage correspondence and assist with accounting records while fostering an inclusive environment for students. Ideal candidates will have a Grade 12 education and strong clerical experience. Join a learning community committed to diversity and positive relationships.

Qualifications

• Minimum of four years current clerical experience.
• Working knowledge of French language if assigned to Ecole Robb Road Elementary.
• Meets the physical requirements of the position.

Responsibilities

• Prepares correspondence, reports, newsletters, and maintains accounting records.
• Supports students by creating a welcoming atmosphere.
• Assigns work to other clerical staff as required by the Principal or Vice Principal.

Skills

Typing speed of 50 wpm

Proficient in Microsoft Office Programs

Excellent interpersonal skills

Communication skills

Ability to work independently

Ability to work as part of a team

Education

Grade 12 education

Office administration program certificate including bookkeeping

Job description

School District 71 is an inclusive learning community that embraces diversity, fosters relationships and empowers all learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a collaborative community together.

We invite applications for the position of :

• We invite applications for the position of an Senior Administrative Assistant - Elementary / Middle, 35 hours per week, Monday through Friday. The current rate of pay is $31.95 per hour plus 16.3% in lieu of benefits.

Qualifications :

Grade 12 education supplemented by completion of an office administration program certificate including bookkeeping; typing speed of 50 wpm; proficient in Microsoft Office Programs; ability to accurately record minutes of meetings; minimum of four year current clerical experience; experience in the use of relevant office equipment; working knowledge of the French language if assigned to Ecole Robb Road Elementary; meets the physical requirements of the position; ability to work independently and as a member of a team; excellent interpersonal and communication skills.

Duties / Responsibilities :

Duties are performed under the supervision of the School Principal or Vice Principal or designate; prepares a variety of correspondence, reports, newsletters, and other necessary material using the appropriate word processing equipment; maintains required accounting records covering purchase orders, invoices, petty cash, school trust funds and other accounts according to procedures established by the district; prepares and maintains student records as directed by the Principal or Vice Principal and the Ministry of Education; compiles and processes staff documents including the processing and verification of staff attendance and replacement through the district Attendance Management System and other necessary reporting forms as required; processes incoming and outgoing correspondence and other material; performs telephone and reception duties; responds to staff / student needs as directed; supports students in the office by creating a welcoming and inclusive atmosphere and by referring students to appropriate school staff in a timely manner; maintains school files; assigns work to other clerical staff as required by the Principal or Vice Principal; follows proper work procedures, observes all regulations pertinent to the work, maintains a good working relationship with other employees and cooperates in maintaining a healthy learning and working environment; performs other related duties as assigned by the Supervisor; student supervision as required by the Principal or Vice Principal.

• August 25 is the first day of work (first day of start-up hours).
• Shut-down / Start-up hours are temporary hours which are worked during the summer break (from Canada Day to Labour Day) and cannot be carried over into the next school year.

To Apply :

School District 71 welcomes diverse candidates and encourages applications from members of groups experiencing barriers to equity. As an inclusive learning community we are committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, students and community, and we do so in a safe space fueled by curiosity and acceptance. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact : and we will work with you to meet your needs.

Qualified candidates are invited to apply in confidence by submitting a cover letter, resume with supporting documentation and three (3) professional references through Only applicants with a complete application package may be considered.

We sincerely thank all applicants for considering us an employer of choice. Only shortlisted candidates will be contacted. The successful applicant will be subject to the terms of the Criminal Review Act.

Thank you for your interest in School District 71 (Comox Valley)

An Equal Opportunity Employer

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