S’Cool Ski Coordinator

Canada West Ski Areas Association; Vernon; On-site; CAD 1,000; Full time

Job summary

The Canada West Ski Areas Association is seeking a S’Cool Ski Coordinator to oversee the S’Cool Ski Program. This role involves leadership and administrative tasks, coordination of instructor schedules, and customer service for schools. Candidates should have knowledge of Nordic skiing and excellent communication skills, as well as the ability to function independently and manage multiple tasks. The coordinator will engage in outreach and marketing efforts to expand programming options within local communities.

Qualifications

• Working knowledge of Nordic skiing and ski area operations.
• Demonstrated team leadership and supervisory skills.
• Strong communication and administrative skills.

Responsibilities

• Assist in staffing needs and coordinate instructor scheduling.
• Manage scheduling for schools in S’Cool Ski Programming.
• Serve as the first contact for school administrators and teachers.

Skills

Nordic skiing knowledge

Experience with online registration systems

Team leadership

Problem-solving skills

Communication skills

Administrative skills

Job description

S’COOL SKI COORDINATOR – JOB DESCRIPTION

Position: S’Cool Ski Coordinator

Reporting: Director of Operations / General Manager

Hours: 15 hrs/wk (Sept 15 – Sept 26)

25 hrs/wk (Sept 29 – Oct 31)

30 hrs/wk (Nov 3 – Nov 28)

40 hrs/wk (Dec 1 – April 8)

Wage: $26/hr

SKILLS AND QUALIFICATIONS:

• Working knowledge of Nordic skiing, youth programs, and ski area operations
• Experience with online registration systems
• Ability to take direction, function independently, and manage multiple tasks and teams
• Demonstrated problem-solving skills and ability to think and act independently
• Demonstrated team leadership and supervisory skills
• Ability to function in a team environment
• Strong administrative and delegation skills
• Good computer skills (word processing and information management)
• Superior communication skills when working with team members, teachers, youth, and the public

GENERAL RESPONSIBILITIES:

Leadership and Supervisory

• Assist the Director of Operations in assessing staffing needs for the S’Cool Ski Program and coordinate instructor scheduling following the 2025-2026 Staffing Budget
• Assist with instructor recruitment, conduct performance reviews, and liaise with the Director of Operations regarding instructor performance
• Identify and ensure regular training for instructors
• Oversee maintenance of S’Cool Ski Program equipment, notifying the Director of Operations of repairs or orders
• Work with the Ski Technician to ensure skis are properly waxed and maintained
• Schedule instructors, manage scheduling issues, and ensure timesheets are submitted on time

Administrative

• Manage scheduling of schools participating in S’Cool Ski Programming at SLNC
• Maintain and update the weekly S’Cool ski data sheet for invoicing
• Provide schedule fill reports to the Director of Operations
• Manage office supplies and program items with the Director of Operations
• Maintain the school database
• Review instructor timesheets bi-weekly
• Lead instructor team meetings to plan upcoming weekly calendars

Facilities Management

• Ensure daily maintenance and organization of S’Cool Ski facilities
• Perform general clean-up, snow shoveling, and garbage collection in program spaces
• Ensure equipment is in good working order and arrange replacements with approval from the GM

Customer Service

• Serve as the first contact for school administrators and teachers
• Expand programming options by reaching out to new groups and schools
• Coordinate with Lodge Staff for equipment use when needed
• Identify and resolve customer service issues, report systemic or staffing problems to the Director of Operations

Communications and Marketing

• Monitor and respond to inquiries ([e-mail])
• Update website content and the S’Cool Ski Calendar in coordination with the Director of Operations
• Conduct outreach to promote the program in schools and the community
• Distribute rack cards to program families
• Promote the program to schools and at events
• Implement a school visitation program to recruit new schools and increase productivity
• Work to expand markets for marginalized youth, Youth Centres, Indigenous groups, and individuals with diverse abilities
• Participate as a Committee Member on the Jess4Kids Ski Scholarship Fund, attend meetings, and assist with funding applications