RQ11735 - Business Analyst - Senior

Maarut; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

Maarut in Toronto is seeking a Senior Business Analyst to lead business analysis, change management, training development and communications across ministries, transforming diverse stakeholder input into a practical path forward. You will document current-state processes, develop transition and adoption plans, deliver training materials, and support post-implementation success.

The role requires strong facilitation, executive engagement, and the ability to work independently within tight

Qualifications

• Experience engaging diverse ministry stakeholders across organizational boundaries.
• Experience facilitating workshops, discovery sessions, interviews, and consensus-based discussions.
• Experience gathering requirements and mapping processes with risk readiness assessments.
• Experience developing transition plans, implementation roadmaps, and adoption measures.
• Excellent written and verbal communication for executives and front-line staff.

Responsibilities

• Document current-state training processes and identify pain points and gaps.
• Develop transition plans and roadmaps for the new training and operating model.
• Deliver instructor-led or virtual training and knowledge transfer sessions.
• Provide post-implementation support and monitor adoption outcomes.
• Prepare executive summaries and status updates for leadership.

Skills

Stakeholder engagement

Workshop facilitation

Requirements gathering

Process mapping

Training development

Change management

Executive communication

Coaching and train-the-trainer

Job description

Partners with multiple ministry stakeholders, program areas, subject-matter experts, operational teams, and project leads to assess current training practices and support the transition to a new training and operating model. The role combines senior business analysis, facilitation, training development, communications, and change-management expertise to turn diverse and sometimes ambiguous stakeholder input into a practical path forward. The Senior Business Analyst documents current-state processes and pain points, assesses impacts and readiness, develops transition and adoption approaches, and prepares clear recommendations for leadership. The role creates and delivers high-quality training and operational documentation, supports knowledge transfer and post-implementation adoption, and monitors feedback and outcomes to improve the model over time. Success is measured not only by completion of project deliverables, but by stakeholder understanding, sustained adoption, and the ability of ministry teams to operate effectively under the new model.

Experience:

• Experience leading business analysis, organizational change, training, or transformation activities across multiple ministries, programs, or complex stakeholder groups.
  
• Experience engaging executives, managers, subject-matter experts, operational staff, and end users to understand current practices, challenges, business needs, and readiness for change.
  
• Experience facilitating workshops, discovery sessions, interviews, working groups, and decision-making discussions that build consensus and produce actionable outcomes.
  
• Experience documenting and analysing current-state training processes, workflows, roles, pain points, gaps, and dependencies.
  
• Experience assessing business impacts, stakeholder impacts, risks, dependencies, readiness, and barriers to adoption.
  
• Experience developing future-state processes, transition plans, implementation roadmaps, change strategies, adoption measures, and mitigation approaches.
  
• Experience creating training curricula, presentation materials, facilitator guides, user guides, reference documents, process maps, job aids, frequently asked questions, and standard operating procedures.
  
• Experience translating complex processes, policies, and technical information into clear, concise, user-friendly content for different audiences.
  
• Experience delivering instructor-led or virtual training, demonstrations, knowledge-transfer sessions, coaching, and train-the-trainer activities.
  
• Experience providing post-implementation support, gathering feedback, troubleshooting adoption issues, and improving training content and delivery methods.
  
• Experience preparing executive summaries, briefing materials, presentations, recommendations, status updates, and implementation reporting.
  
• Experience managing competing priorities, working independently with limited direction, and producing polished deliverables within established timelines.
  

General Skills / Duties:

• Build trusted working relationships with ministry partners, subject-matter experts, project teams, leaders, and end users.
  
• Plan and facilitate workshops, discovery sessions, interviews, meetings, and working groups to gather information and build agreement.
  
• Document current-state training practices, processes, workflows, roles, tools, pain points, and business requirements.
  
• Analyse stakeholder input and supporting information to identify gaps, improvement opportunities, risks, dependencies, and readiness considerations.
  
• Synthesize large volumes of information into clear findings, practical options, recommendations, and decisions for project and executive leadership.
  
• Define future-state training processes and support ministries in moving from current practices to the new training and operating model.
  
• Develop transition plans, implementation roadmaps, stakeholder-impact assessments, change-adoption strategies, mitigation measures, and progress indicators.
  
• Create and maintain training materials, user guides, facilitator guides, reference documents, process maps, job aids, frequently asked questions, and standard operating procedures.
  
• Ensure training and operational content aligns with organizational standards, approved processes, business objectives, accessibility requirements, and audience needs.
  
• Deliver training, demonstrations, coaching, knowledge-transfer activities, and train-the-trainer sessions to ministry stakeholders and end users.
  
• Provide post-implementation support, respond to questions, troubleshoot adoption issues, and recommend adjustments based on feedback and observed outcomes.
  
• Monitor adoption progress and maintain documentation throughout implementation and post-launch support.
  
• Prepare executive summaries, briefing notes, presentations, status reports, risk updates, and recommendations.
  
• Communicate complex findings, implementation progress, risks, and required decisions in a concise and actionable manner.
  

Requirements

Experience and Skill Set Requirements:

Must Haves:

• Experience engaging diverse ministry stakeholders and building productive relationships across organizational boundaries.
  
• Experience facilitating workshops, discovery sessions, interviews, working groups, and consensus-based discussions.
  
• Experience gathering requirements, mapping processes, identifying pain points, and assessing impacts, risks, dependencies, and readiness.
  
• Experience developing transition plans, implementation roadmaps, change strategies, stakeholder-impact assessments, and adoption measures.
  

Skill Set Requirements:

Stakeholder Engagement and Facilitation:

• Experience engaging diverse ministry stakeholders and building productive relationships across organizational boundaries.
  
• Experience facilitating workshops, discovery sessions, interviews, working groups, and consensus-based discussions.
  
• Ability to establish trust and communicate effectively with executives, managers, subject-matter experts, and front-line staff.
  

Business Analysis and Assessment:

• Experience gathering requirements, mapping processes, identifying pain points, and assessing impacts, risks, dependencies, and readiness.
  
• Ability to synthesize ambiguous or high-volume information into clear findings, practical options, and implementable recommendations.
  
• Strong critical-thinking, problem-solving, and independent work-management skills.
  

Training Development and Delivery:

• Experience developing polished training materials, user guides, process maps, job aids, frequently asked questions, and standard operating procedures.
  
• Experience delivering training, coaching, knowledge transfer, and train-the-trainer sessions.
  
• Ability to translate complex business processes into clear, accessible, and audience-appropriate content.
  

Change Management, Communications, and Adoption:

• Experience developing transition plans, implementation roadmaps, change strategies, stakeholder-impact assessments, and adoption measures.
  
• Experience providing post-implementation support, monitoring adoption, gathering feedback, and refining training and transition approaches.
  
• Excellent written, verbal, presentation, and executive-communication skills, with a focus on sustained business outcomes.