ROSC Solutions Group - Executive Assistant

ROSC Solutions Group Inc.; Nanaimo; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

ROSC Solutions Group Inc. is looking for a highly organized and proactive Executive Assistant. This full-time hybrid role in Nanaimo involves providing administrative support, managing communications, and contributing to project management within a dynamic environment. Ideal candidates should possess strong time-management, organizational, and communication skills, as well as a history of administrative responsibilities in fast-paced settings.

Qualifications

• Experience in a startup or high-growth environment preferred.
• Ability to handle confidential information with discretion.
• Flexible and adaptable in a dynamic environment.

Responsibilities

• High-level administrative support to the executive team.
• Project management oversight to meet deadlines.
• Liaison role between executive team and departments.

Skills

Organizational skills

Communication

Interpersonal skills

Time-management skills

Proactive approach

Education

Proven experience as an Executive Assistant

Tools

Microsoft Office Suite

Job description

At ROSC Solutions Group, we prioritize individuals well-being and long-term recovery from addiction through a holistic, person-centered approach. Our evidence-based practices empower and foster hope, promoting personal growth. We collaborate with government officials and stakeholders to develop customized strategies grounded in recovery-oriented care principles. We drive positive change in creating pathways of recovery from addiction.

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support our executive leadership team. The ideal candidate thrives in a fast-paced environment, is a critical thinker and can seamlessly manage shifting priorities while maintaining exceptional attention to detail and discretion.

Role Specific Accountabilities

• Provide high-level administrative support to the executive team, including calendar management, travel arrangements, and expense reporting.
• Provide project management oversight, keeping the teams accountable to deadlines.
• Coordinate and prepare for meetings, including agenda setting, minute-taking, and follow-up actions.
• Act as a liaison between the executive team and internal departments, ensuring smooth communication and collaboration.
• Manage and prioritize incoming correspondence, including emails, phone calls, and mail.
• Assist in the preparation of reports, presentations, and other documents.
• Handle confidential information with discretion and integrity.
• Support the planning and execution of company events and initiatives.
• Contribute to the development and implementation of administrative processes and systems.
• Assist with ad-hoc projects and tasks as needed to support the executive team and company goals.

Qualifications

• Proven experience as an Executive Assistant or as an administrative professional with increasing levels of responsibility, preferably in a startup or high-growth environment.
• Flexible and adaptable, with the ability to thrive in a dynamic and changing environment.
• A proactive approach and a strong sense of initiative.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external stakeholders.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to handle confidential information with discretion.

This is a fulltime hybrid position based in Nanaimo. Please send your cover letter and resume by applying to this posting. Thank you for your interest in working with ROSC Solutions Group, only those candidates selected for an interview will be contacted.

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