Retail Order Services Representative (8-Month Contract)

Eminence Organic Skin Care; Vancouver; Remote; CAD 40,000 - 55,000; Full time

Job summary

Eminence Organic Skin Care is seeking a Retail Order Services Representative to deliver exceptional customer service primarily from a home office. The role involves assisting customers with inquiries, processing orders, and resolving issues. Ideal candidates will have experience in customer service and problem resolution, with a passion for the health and beauty industry. Join a company committed to sustainability and community impact.

Qualifications

• Minimum 1 year in customer service in E-commerce.
• Minimum 1 year in problem resolution.
• Experience in product returns preferred.

Responsibilities

• Provide extraordinary customer service via phone, chat, and email.
• Process retail customer orders and returns.
• Lead investigations related to order statuses.

Skills

Customer service

Problem resolution

Communication

Organization

Attention to detail

Tools

SAGE ERP

CRM software

MS Office

Job description

Location: 530 West Broadway, Vancouver BC, Canada
Core hours: Monday to Friday from 8am – 4:30pm PST

We value collaboration, both in-person and remotely. This position is classified as Remote under our Hybrid Work Program Policy, where this position will work primarily from a home office with occasional in-person attendance.


Role Summary
As a Retail Order Services Representative, you will provide world-class Customer service via phone, live chat, and email to all of Eminence’s Retail Customers. You will be responsible for responding to all Retail Customer's inquiries, assisting Retail Customers with the navigation of the Eminence website, processing Retail Customer orders and returns, and processing payments as needed. In this role, you will report to the Retail Order Services Supervisor.
Responsibilities

• Provide extraordinary Customer service during all interactions with Retail Customers through email, phone, and live website chat communications
• Maintain a high level of knowledge of Eminence's products and services to ensure all Retail Customers are provided with accurate information
• Provide empathy and support when resolving Retail Customer concerns by:
  • Listening carefully to each Retail Customer's needs
  • Determining the cause of the problem
  • Selecting and explaining the best solution to solve the problem
  • Expediting corrections or adjustments
  • Following-up to ensure resolution
• Lead investigations and responses to Retail Customers related to order statuses and shipping timelines
• Process all Retail Customer orders within the assigned SLA (Service Level Agreement)
• Verify that orders include accurate shipping addresses and sales tax (based on shipping destination)
• Print invoices to either the Canadian or US Warehouse (Distribution Centre), depending on the Retail Customer’s shipping address
• Process Retail Customer returns in RMA (Return Merchandise Authorization) software
• Monitor multiple email inboxes during office hours and and periodically monitor multiple email inboxes on weekends and evenings for any website issues or extremely urgent Customer issues (on a rotating schedule with the other two Team-members of the Retail Order Services Team)
• Provide feedback and ideas to enhance the usability of the website and Retail Customer shopping experience

Qualifications

• Customer service in an E-commerce (B2C) environment – minimum 1 year
• Problem resolution experience – minimum 1 year
• SAGE ERP (Accpac) experience – preferred
• Product returns experience – preferred
• Moderate knowledge of accounting procedures – an asset
• Customer Relationship Management (CRM) software experience – an asset
• Background in the Esthetics or Health & Beauty industry – an asset
• Excellent verbal, written communication, and interpersonal skills
• Effective computer and typing skills, including MS Office (especially MS Word, Excel, Outlook)
• Superior organization, attention to detail, conflict resolution and time management skills

The Application
Please submit a resume with a cover letter.
Closing date for applications: Wednesday, May 21^st, 2025 at 9pm PST.

Our Company
Eminence Organic Skin Care provides premium products and unparalleled service to leading salons, spas, beauty professionals, and retail customers. For more than 10 years in a row, skin care professionals have voted Eminence Organic Skin Care as their Favorite Skin Care Lineandtheir favorite company for Product Education. As a Certified B Corporation, we are looking for Team-members who seek to positively impact lives within our communities, give back through philanthropic endeavours, and make choices to exemplify sustainability and be stewards of the environment.
Eminence Organic Skin Care is proud to be an equal opportunity employer. We are passionate about maintaining an inclusive workplace that encourages and values diversity.
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