ResponsiveAds Executive Assistant and Financial Lead

ResponsiveAds, Inc.; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company in creative ad technology is seeking an Executive Assistant & Financial to support the executive team and manage client relations. This dual role involves handling administrative tasks while maintaining clean financials for fund-raising and investment. The ideal candidate is detail-oriented, organized, and possesses excellent communication skills, ensuring exceptional service to clients.

Benefits

Competitive salary

WFH and flexible work options

Professional development opportunities

Positive collaborative work environment

Qualifications

• Proven experience as an Executive Assistant or Client Success Manager.
• Experience with financial reporting and reconciliation.
• High level of discretion and confidentiality.

Responsibilities

• Manage executive schedules, including appointments and meetings.
• Send out and manage all monthly invoices to clients.
• Serve as a liaison between the executive team and stakeholders.

Skills

Organizational skills

Time-management

Excellent communication

Multitasking

Interpersonal skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Microsoft products

Google Apps

CRM software

Xero

Quickbooks

Job description

ResponsiveAds is an advanced creative ad technology suite to produce immersive rich-media responsive display ads that outperform the standard IAB engagement by 20x. With our strong growth, we are aggressively looking for an individual who can work closely with the CEO as well as support the Finance and Operation team

The company offers a combination of self-serve studio products (SaaS), 3rd party fluid ad serving, and a full-service rich-media creative development offering. The role enables this individual to work directly with our top-tier customers and clients, to manage, billing, invoices and account receivables. They will also work day-to-day with our book keeper and sales teams. They need to be highly organized, efficient, and exhibit a proven skill set in project management, yet have experience in the financial accounting

The Executive Assistant & Financial will provide high-level administrative support to the executive team and ensure exceptional relationships with our clients as well as handle all of the administrative tasks of the company. This dual role requires a proactive and organized individual who can manage executive tasks while also focusing on clean financials to be managed for fund-raising and investment. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to multitask in a dynamic environment.

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Set-up and manage the Financial and Executive legal data rooms
• Send out and manage all monthly invoices to clients
• Manage and assure that payroll is handled timely and work with payroll providers.
• Serve as a liaison between the executive team and internal/external stakeholders in finance, legal and clients
• Handle confidential information with discretion.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field
• Proven experience as an Executive Assistant and/or Client Success Manager.
• Strong organizational and time-management skills.
• A pro when it comes to filing, organizing and setting up a data room
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft products and Google Apps and CRM software.
• Experience with Xero or Quickbooks to produce financial reports and reconciliation.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships with clients and colleagues.

Preferred Qualifications:

• Experience in the financial industry
• Creative, Advertising or Marketing sectors a plus
• Familiarity with project management tools.
• Knowledge of customer success best practices.

• Competitive salary
• WFH and/or Office environment with remote and very flexible work options.
• Flex time
• Opportunities for professional development and growth.
• Positive and collaborative work environment.