Resources Office Manager

Vancouver Aboriginal Child and Family Services Society; Vancouver; On-site; CAD 59,000 - 67,000; Full time

Job summary

An established player in the non-profit sector is seeking a dedicated Office Manager to lead the Resources department. This role is crucial for ensuring the well-being of Indigenous families through effective administration and team leadership. The Office Manager will oversee various administrative tasks, manage staff, and coordinate community events, all while fostering a collaborative and culturally respectful environment. Join a mission-driven team that values diversity and is committed to making a positive impact in the community. This is an exciting opportunity to contribute to meaningful programs and services that uplift Indigenous children and families.

Benefits

Extended Health and Dental

Employee and Family Assistance Program

Public Service Pension Plan

3 Weeks of Vacation

100% Employer-Paid Premiums

Access to Cultural Clinical Counselor

Access to Indigenous Cultural Teachings

Eligible for VACFSS Flex Program

Qualifications

• Minimum of one-year supervisory experience including leadership training.
• Five years administrative experience demonstrating progressive responsibility.

Responsibilities

• Oversee administrative support staff and manage work assignments.
• Ensure timely completion of Resource duties and support caregiver recruitment.

Skills

Organizational Skills

Conflict Resolution

Leadership

Relational Engagement

Education

Diploma in Business or Administrative Program

Supervisory Experience

Administrative Experience

Tools

Windows-based Applications

MCFD MIS and DTS Data Systems

Job description

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Resources Office Manager

Vancouver, BC Full-time $59,015.56-$66,749.47/year

Position: Office Manager

Status: Permanent Full-time

Department: Resources

Location: 3284 East Broadway, Vancouver BC

Classification: Grid 15 - Delegated

Salary: $2,262.06 to $2,558.50 bi-weekly

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

• Join an agency that strives to provide services to strengthen Indigenous families culturally and spiritually!
• Receive a competitive salary of $59,015.56 - $66,749.47 annually PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

Job Summary

VACFSS is looking for a motivated Office Manager for the Resources department. This position requires training, mentoring, supervising, performance management, and overseeing work assignments for administrative support staff. The Office Manager will demonstrate teamwork, leadership, organizational, and interpersonal skills.

The Office Manager will be responsible for ensuring all Resource duties including caregiver contracts, Resources filing, off-site filing, criminal record checks, visa credit card reconciliation, and cheque requisitions are completed by the required deadlines. Support will be required for the recruitment of foster caregivers, including mail outs, applications, and contract processing. Coordination of the Foster Caregiver Appreciation dinner and Cultural Camp annually, along with other tasks as assigned by the Resources Program Manager, consistent with the position classification. Weekly supervision meetings with each Resources administrative assistant and bi-weekly team meetings.

This position involves participating in OSH meetings, completing OSH minutes, and managing office safety and maintenance tasks. You will also provide cross-program coverage when the Guardianship Office Manager is on leave, including supervising the Guardianship administrative assistants.

A complete position profile will be provided at the interview stage.

Key Competencies

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

Qualifications

Education, Training, and Experience:

• A diploma in a business or administrative program; and
• A minimum of one-year supervisory experience including leadership training; and
• A minimum of five years administrative experience demonstrating progressive responsibility; or
• An equivalent combination of education and experience may be considered.
• Proficiency in Windows-based applications is required.
• Strong organizational and conflict resolution skills are required.
• Experience in a nonprofit organization is preferred.
• Experience with MCFD MIS and DTS data systems is preferred.

Note

• This position requires Union membership.
• Applications from all genders are accepted.
• Remote work is not available.

Benefits

• Extended health and dental
• Group life and AD&D
• Employee and Family Assistance Program
• 100% employer-paid premiums
• 3 weeks of vacation
• Public Service Pension Plan
• Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
• Access to Indigenous Cultural Teachings
• Eligible for the VACFSS flex program

Application Process

We thank all candidates for their interest; only those selected for an interview will be contacted. VACFSS values a diverse workforce; preference may be given to qualified Indigenous candidates as per Section 41 of the Human Rights Code.

Please visit our careers page for more opportunities.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Non-profit Organizations