Residential Property Manager - GTA

Sterling-Karamar-Property-Management-; Toronto; On-site; CAD 70,000 - 85,000; Full time

Job summary

Sterling Karamar Property Management is seeking a Property Manager to oversee a portfolio of residential properties in Toronto. You will ensure excellent customer service for residents and owners, supervise administrative and operational staff, and manage budgets, rent collections and vendor contracts.

The role emphasizes safety, compliance, building maintenance, and on-call availability, with a focus on resident retention and continuous process improvements.

Qualifications

• Three years of residential property management experience.
• Fluent in English with strong written communication.
• College degree and/or industry designation preferred.

Responsibilities

• Manage administrative and operational staff at properties in your portfolio.
• Oversee rent collection, invoicing, budgets, and financial reporting including AR/AP.
• Maintain high level of customer service for residents and owners.

Skills

Leadership

Communication

Staff training

Customer service

Relationship building

Education

College degree

Industry designation

Tools

Property management software

Job description

Salary Range: $70,000.00 To $85,000.00 Annually

Purpose

The Property Manager is responsible for managing a portfolio of residential properties in an efficient and effective manner with the highest level of customer service to both residents and owners. Operate within our standards of safety, high quality customer service and efficient operations.

Main Responsibilities and Activities

• Residential Team Member
• Actively contributes to the achievement of team objectives
• Accepts shared responsibility and ownership of projects
• Involves others in decision making & works for consensus on decisions
• Respects and is tolerant of individual differences
• Acknowledges and works through conflict openly
• Management of Staff:
• Supervise and manage administrative and operational staff at the properties within your portfolio.
• Ensure effective performance management of staff.
• Customer Service Relations:
• Maintain the highest level of customer service in relation to residents and owners.
• Communicate effectively with all residents and other external parties. Ensure that any areas of concern are addressed promptly and thoroughly.
• Direct and manage resident functions in such a matter as to win and maintain the respect and goodwill of all residents.
• Focus on resident retention.
• Assist and ensure all resident and owner complaints are handled promptly and appropriately.
• Administration:
• Monitor the timely receipt and reconciliation of rent collections and ensure that relevant statures are followed. Communicate with residents (verbal and/or written) about rent collections. If needed, organize resident eviction process.
• Code and approve invoices from suppliers and contractors.
• Review and approve rental applications.
• Ensure correct and up to date Management Reports including Accounts Receivable, Accounts Payable, variances and monthly inspection reports.
• Prepare yearly budgets for the relevant properties.
• Building Maintenance:
• Adhere to SKPM’s property management standards including: legislative requirements, compliance, safety standards and emergency response procedures.
• Conduct pre-inspection and vacate inspection of units, note deficiencies and prepare building reports.
• Schedule maintenance work.
• Develop scope of work for service contracts, negotiate pricing and prepare paperwork.
• Place service calls with contractors. Coordinate contracted work.
• Conduct weekly / monthly inspections of the common areas of the property and rectify any deficiencies.
• Be a supportive team leader of the Residential Property Management Team. Take initiative to propose improvements of property management processes or procedures.

Scope

• Report to the Vice President of Residential Operations.
• Work in close cooperation with other Residential Property Managers and the Residential Property Accountant.

Qualifications

Education

• Preference: College Degree and/or Industry Designation.
• Requirements: ability to read and write English fluently, the ability to accurately perform intermediate mathematical functions and the ability to understand and perform our property management software functions.

Experience

• Required: A minimum of three years of experience in residential property management or a related field.

Skills and abilities

• Actively supports our values of: Honesty, Integrity, Respect, Trust
• Solid management and leadership skills.
• Proven leader with ability to motivate and train staff.
• Excellent communication and relationship building competencies.
• Is open to change and actively looks for ways to improve processes.
• Strong administrative and organizational skills.
• Proficient with computers and software.
• Portrays a professional image.
• Motivated to learn more and grow within this position.
• Knowledge of on-site maintenance requirements including dealing with vendors and contracts.
• Has a high stress tolerance.

Special Requirements

• Be willing and able to be on call and work irregular hours.

Thank you for your interest in Sterling Karamar Property Management. This position is an active vacancy.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.