Residential Property Administrator

Universal Realty Group; Halifax; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading property management company in Halifax is seeking a Residential Property Administrator to provide exceptional customer service and maintain effective relationships with tenants and contractors. Responsibilities include handling tenancy information, coordinating tenant billings, and assisting with budget preparations. Ideal candidates have previous administrative experience, strong communication skills, and proficiency in Microsoft Office, with property management experience preferred.

Benefits

Dental care

Vision care

Extended health care

Paid time off

Wellness program

On-site parking

Employee events

Qualifications

• Administrative experience is required, property management experience is preferred.
• Ability to prioritize tasks to meet deadlines.
• Attention to detail and accuracy in record-keeping.

Responsibilities

• Maintain accurate tenancy information.
• Coordinate and report on tenant billings.
• Assist with operating and capital budget preparation.

Skills

Strong verbal and written communication skills

Excellent organizational and time management skills

Experience with Microsoft Office programs

Property Management experience

Education

Previous administrative experience

Tools

Yardi property management software

Job description

As a locally owned Halifax company, Universal Realty Grouphas earned a reputation for building excellence. Evident in our diverse real estate portfolio, encompassing over 2,550 apartments, 1.4 million square feet of office, retail, and warehouse space plus the iconic Lord Nelson Hotel & Suites. Committed to crafting extraordinary experiences, we envision, develop and support unique locations into distinctive environments, showcasing our passion for exceptional living.

We are currently seeking a qualified, Residential Property Administrator for our head office. Our Residential Property Administrator provides exceptional customer service and maintaining effective relationships with staff, tenants, and contractors. Involves tasks such as access control and CCTV monitoring, conducting security checks, responding to emergencies, completing reports, maintaining logs and supporting Property Managers.

Your responsibilities will include:

• Maintain and keep accurate all tenancy information relating to address, phone numbers, contact information, insurance, parking and utilities.
• Maintain and keep up to date building information data.
• Coordinate, collect and report on the collection of all tenant billings.
• Prepare reconciliations of tenant accounts, as required.
• Assist with review & delivery of year end recovery adjustments; ensure statements are sent accordance with lease requirements and deadlines.
• Review proposed annual billings from accounting for accuracy.
• Assist with operating and capital budget preparation; complete documentation required for capital budget business cases.
• Attend client, tenant and contractor meetings as required.
• Ensure all files, including electronic files, are complete and accurate and have valid and executed documentation.
• Assist in handling of emergency situations.
• Maintain, track and report on work order status in maintenance reporting software system.
• Assist the team in all administrative areas including office management duties if required.

The ideal candidate will have the following qualifications:

• Previous administrative experience required. Property Management experience is preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills, with ability to prioritize to meet deadlines.
• Experience with Microsoft Office programs (Excel, Outlook, Word).
• Experience with Yardi property management software an asset.

WE OFFER

• Dental care
• Vision care
• Extended health care
• Paid time off
• Wellness program
• On-site parking
• Employee events
• And more!

Universal Realty Group recognizes our employees as our most important asset and values workers of all ages and backgrounds. We offer excellent opportunities for career growth, as well as employer-provided medical benefits and other incentives. We are looking for new talent to join our dynamic team that is setting the standard of excellence in the property management field.