Resident Services Coordinator

Pacifica Housing Advisory Association; Nanaimo; On-site; CAD 56,000 - 61,000; Full time

Benefits offered by this job

Extended health and dental

RRSP contributions

Employee assistance program

Wellness time

Dog friendly offices

Job summary

Pacifica Housing Advisory Association is seeking a Resident Services Coordinator to support housing operations, occupancy, and resident relations at our Nanaimo properties. The role emphasizes tenant communication, file management in Yardi, rent tracking, and coordinating with maintenance and the Finance team.

The successful candidate will have 2+ years in property management, a related certificate or diploma, and knowledge of RTB guidelines.

Qualifications

• Minimum 2 years related property management experience.
• Secondary education plus Office Administration certification or diploma.
• Knowledge of the Residential Tenancy Act is important.
• Valid driver's license and access to a reliable vehicle required.
• Criminal Record Check is required before employment commences.

Responsibilities

• Support the Associate Director of Housing to maintain high occupancy and timely turnover.
• Respond to resident inquiries, manage communications, and prepare notices or letters as needed.
• Maintain resident files in Yardi and hard copy records; assist with rent tracking and AR processes.
• Prepare monthly housing statistics reports for the Manager of Resident Services.
• Assist with RTB hearings preparation and representation when required.
• Perform various administrative tasks including move-ins/outs, rent changes, and policy updates.

Skills

Strong organizational skills

Conflict resolution

Tenant communication

Interdisciplinary teamwork

Education

Secondary school graduation

Office Administration certificate/diploma

First Aid certificate

Tools

MS Office (Word/Outlook/Excel)

Yardi Property Management software

Job description

Position Title: Resident Services Coordinator (RSC)

Reports to: Manager of Resident Services

Union:BCGEU

Compensation: $28.78-$31.18 per hour

Schedule:8:30am-4:30pm, Monday-Friday (75 hours bi-weekly)

Posting Closing Date: August 31, 2026 at 4pm

Organizational Focus:

Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.

Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign.

Key Responsibilities:

The Resident Services Coordinator supports the Associate Director of Housing in meeting effective operation and prudent management of our residential properties with a resident-focused approach.

1. Contributes to ensuring a high occupancy rate by:

• Arranging viewings with potential residents and following up with prospective renters;
• Completing the move-in process with new residents;
• Taking early preventative action when a resident is struggling or failing to meet their tenancy responsibilities;
• Collaborating with other departments to support housing security and stabilization efforts to minimize evictions; and
• Completing the move-out process, updating the required data-bases and collaborating with maintenance and supportive housing staff as required to ensure an expedited suite turnover process takes place.

2. Tenancy Management and Resident Communication:

• Timely response to resident communication including complaints and inquiries;
• Records and maintains resident unit files in Yardi (property management software), and hardcopy including all tenancy related records;
• Prepares and delivers resident correspondence including but not limited to warning letters and notices to end tenancy;
• Works with residents to create and track payment plans as required and that chargeback procedures are followed;
• Ensures appropriate and effective communication takes place with residents, provide responses where required, including as a direct liaison with residents and external stakeholders as required;
• Works with the Finance Department to ensure timely collection of rent and tracking of accounts receivable; and
• Prepares evidence and documentation to be submitted for and participates in hearings at the Residential Tenancy Branch (RTB) and represents the Society in RTB proceedings.

3. Performs a variety of administrative functions including:

• Undertaking move-ins/move-outs and unit showings;
• Processing rent/subsidy changes as per BC Housing guidelines;
• Implementing rent increases in accordance to RTB requirements;
• Ensuring tenancy agreements are up to date and adequately protect Pacifica Housing;
• Providing monthly reports to the Manager of Resident Services on internal housing statistics;
• Follow up on reports from property inspections and maintenance visits that indicate any action needs to be taken by the resident in order to comply with their tenancy agreement;
• Cross-training with coordinator positions in other departments; and
• Perform other related duties as required including providing vacation and other coverage to Pacifica Coordinators as required.

Other related duties and tasks as required

• Participate in related special projects and assignments as assigned

Please note that a combination of experience and education may be considered.

Education:

• Secondary school graduation
• Certificate or diploma in Office Administration
• Current basic First Aid Certificate

Experience:

• A minimum of 2 years related property management experience.

Knowledge, Skills and Abilities:

• Strong organizational and time management skills
• Demonstrated conflict resolution skills
• Knowledge of the Residential Tenancy Act
• Ability to operate as part of an interdisciplinary team
• Proficient in MS Office programs including Word, Outlook and Excel
• Knowledge of Yardi Property Management software an asset

Additional Criteria for Role:

• Completion of a Criminal Record Check is required before employment commences.
• Must have valid driver's license and access to a reliable vehicle with a minimum of $2 million liability 'business class' insurance.

• A mission driven and meaningful working environment.
• Competitive salary from a Certified Living Wage Employer.
• Minimum six (6) percent vacation accrual rate for all permanent staff
• Excellent benefits package for full-time employees (includes extended health and dental, life insurance, and more).
• Competitive employer RRSP contributions.
• Employee assistance program.
• Wellness time.
• Career development and internal advancement opportunities.
• Organization and individual training opportunities.
• Social committee that includes robust team building and staff social events.
• Dog friendly offices.

Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.

Pacifica celebrates diversity and what makes you uniquely you. We welcome the unique contributions that you can bring in terms of your culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, and diversability.