Resident Occupancy Specialist

The Community Builders, Inc.; New Brunswick; On-site; CAD 55,000 - 70,000; Full time

Job summary

A community-focused nonprofit organization in New Brunswick is seeking a Resident Specialist to provide exceptional customer service and support residents. You will assist in leasing apartments, manage maintenance requests, and engage with the community. Ideal candidates should have at least one year of customer service experience and proficiency in Microsoft Office. This position offers comprehensive benefits including medical and retirement plans.

Benefits

Medical, dental, and vision insurance

12 Paid Holidays & tenure-based PTO accruals

Employer contributions to Health Savings Accounts

Company paid Life & Disability Insurance

403(b) retirement plan with company match

Tax-advantage accounts: commuter/parking, medical & dependent care FSA

Hospital & Critical Illness Insurance

Confidential, 24/7 Employee Assistance Program

Qualifications

• 1+ year of customer service experience in Property/Hotel/Retail or Sales.
• Experience with software including Microsoft Office.
• Demonstrated ability to learn and operate office systems.

Responsibilities

• Provide customer service to residents, guests, and team members.
• Show and lease apartments, assist in the moving process.
• Prepare recertification and lease renewals.

Skills

Excellent Customer Service

Verbal and written communication skills

Ability to type at least 35 wpm

Proficiency with Microsoft Office (Word, Excel, Outlook)

Education

High school graduate or GED equivalent

Tools

Yardi software

Microsoft Office

Job description

Career Opportunities with The Community Builders

A great place to work.

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Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where people of all incomes can achieve their full potential.

Position Description:

The Resident Specialist will have responsibility for providing a superior level of customer service to the residents, guests and team members at the property site. This role is responsible for showing and leasing apartments, assisting in the moving process and providing administrative support to the Community and/or Services Maintenance Manager for a variety of property related tasks. She/he will adhere to the company’s Mission Statement and ensure the site is in compliance with all regulatory requirements. Candidates with experience in Section 8 housing and LIHTC are preferred.

Essential Functions:

Answer or return all calls promptly and with the highest level of customer service.

Schedule appointments and conduct in-person visits as needed.

Listen to resident requests, concerns and comments, refer them as appropriate.

Develop relationships with residents to understand their needs and aspirations and develop trust.

Initiate Maintenance Service Requests promptly and follow up with residents to ensure completion of service.

Greet prospective tenants and show the property and its features in accordance with established procedures.

Process applications for approval and follow up with applicants.

Pre-qualify prospects in accordance with the company procedures and housing requirements

Conduct service inspections with the Service Management team to ensure apts. are in move-in condition.

Facilitate and attend community engagement activities with residents, as directed by the Community Manager.

Prepare recertification and lease renewals, and enter data into tracking system.

Other Responsibilities:

Contribute to cleanliness and curb appeal of the community on continuing basis.

Conduct market surveys and shop competitive communities.

General clerical duties: photocopying, faxing, mailing and filing, sign for and distribute packages.

Track and ensure timely delivery of resident notices.

Coordinate and maintain records for staff office, phones, parking and office keys.

Code and process invoices and research discrepancies as needed.

Knowledge, Skills and Abilities:

Excellent Customer Service, verbal and written communication (English language) skills

Ability to type at least 35 wpm

Demonstrated ability to learn and operate office systems including telephone, copier and computer systems.

Proficiency with Microsoft Office including Word, Excel and MS Outlook

Education & Experience:

High school graduate or GED equivalent

Customer service experience in Property/Hotel/Retail, Sales 1+ year

Experience and proficiency of Microsoft Office

Industry software such as Yardi a plus

• Medical, dental, and vision insurance
• 12 Paid Holidays & tenure-based PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Tax-advantage accounts: commuter/parking, medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential, 24/7 Employee Assistance Program

The Community Builders is an equal opportunity employer.

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