Research Project Coordinator, Faculty of Social Work

University of Calgary; Calgary; On-site; CAD 30,000 - 40,000; Part time

Job summary

University of Calgary is seeking a Research Project Coordinator for the Faculty of Social Work in Calgary. The role supports the Principal Investigator across multiple projects, coordinating pre- and post-award activities, literature reviews, and stakeholder engagement, with mentorship responsibilities and process improvements.

The position is fixed-term, recurring, part-time (up to 35 hours/week) for about 12 months, with potential extension based on grant funding.

Qualifications

• Master’s degree in progress is required.
• Bachelor’s degree in a related discipline is required.
• Familiarity with UCalgary procedures, policies and structures.
• At least 5 years in education or postsecondary settings with research support experience.
• Experience supporting research on siblings with disabilities and climate impact.
• Strong organizational, analytical and communication skills.

Responsibilities

• Assist with internal and external funding applications and deadlines.
• Conduct literature reviews and support budget development.
• Coordinate post-award processes, ethics submissions and approvals.
• Mentor junior team members and liaise with internal/external stakeholders.
• Support project management tasks and scoping reviews.

Skills

Project coordination

Stakeholder management

Budget management

Communication skills

Time management

Education

Masters degree in progress

Bachelor’s degree in related discipline

Tools

University systems

PeopleSoft

Covidence

SharePoint

SPSS

Job description

Description

The Faculty of Social Work invites applications for a Research Project Coordinator. This Fixed Term Recurring Part-timeposition is for approximately 12 months (based on length of grant funding), with the possibility of extension.

This recurring part-time position located in Calgary and situated in the Faculty of Social Work (FSW), reports to the Principal Investigator, works closely with the project staff and provides guidance to junior team members. This position will support the Principal Investigator's multiple projects to provide coordination, identify solutions and provide advice and recommendations regarding processes, policies, and practices. The role requires in-depth knowledge and experience in own discipline, continues to acquire higher-level knowledge and skills, has knowledge of the university and institutional processes and policies with limited guidance and direction. The role requires explaining complex information to others and building relationships with key stakeholders internal and external to the university.

The Research Project Coordinator will work Monday to Friday, up to 35 hours week, depending on peak periods. There may be occasions the Research Project Coordinator will be required to work outside of normal business hours for events.

Summary of Key Responsibilities

Pre-Award Facilitation Support (40%):

• Assisting with internal and external funding applications, including advising on deadlines and requirements, application development, and submissions.
• Completing literature reviews, building on expanded conceptual knowledge in own discipline.
• Provision of standard advice on proposal budget development, provision of preliminary/basic review of budget drafts vis-Ã -vis internal and external guidelines and for consistency with proposed work and other parts of the application, based on sound judgement and analytical skills and using existing University and Agency guidelines.
• Other tasks as required, in close collaboration with and under leadership of the Principal Investigator.

Post-Award Facilitation Support (40%):

• Assisting with coordination of and provision of advice relative to junior team members relative to research project activities.
• Completing ethics applications, reports, extensions, and a range of standard post-award processes and procedures (e.g. provision of standard advice and coordination and completion of paperwork including project set-up and maintenance forms for standard requests, securing Faculty level approval), based on sound judgement and analytical skills and using existing University guidelines and protocols as applicable to the specialized area of post-award research facilitation.
• Completing paperwork related to other research activities and project support, as required.

Other Research Facilitation Support (20%):

• Connecting with internal and external stakeholders, as needed.
• Providing mentorship to junior team members, related to the research projects.
• Similar tasks as research project unfolds.

Qualifications / Requirements

• Masters degree in progress, required.
• Bachelor's degree in a related discipline (such as social work, education or psychology), required.
• Solid grasp and understanding of UCalgary strategic plans, practices, procedures, processes, protocols and policies, as well as structure, governance and decision-making processes, as these relate to the area of research facilitation, required.
• At least 5 years of experience working in the educational system, including postsecondary, with knowledge of research focus areas related to the Faculty of Social Work and experience assisting with social work research support, required.
• Experience providing research support related to supporting siblings who have a sibling with a disability and/or health condition, required.
• Experience on research support on the impact of climate change on individuals, required.
• Solid grasp and understanding of the research funding and awards landscape relative to research support needs in this area, as well as proven ability to apply that knowledge and experience to problem solving in this area, as well related new areas, required.
• Solid grasp and understanding of pre- and post-award processes and requirements for external (Tri-Council and other) and internal (e.g. VPR Catalyst and Connector grants) funding applications, required.
• Familiarity and experience with UCalgary's Research Management System, Supply Chain Management processes (e.g. supplier setup, invoices), PeopleSoft, UCalgary Teams, processing of various payments to employees and non-employees, as well as to students, journal transfers/corrections, funding application budget development, required.
• Solid understanding of experience with and demonstrated ability to use AI in the academic setting and for various job assignments, in an efficient and ethical way, required.
• Proven organizational and time management skills with an excellent ability to set priorities and complete multiple tasks within specified timelines and fast paced environment to meet deadlines, required.
• Proven excellent oral and written communication skills (experience with newsletters, minute taking, drafting of manuals and other internal documents, efficient communication with faculty members, students and staff including exchanging information, asking questions, and ensuring understanding, building favorable relationships with Faculty internal and external stakeholder), required.
• Knowledge of research ethics requirements, privacy and data security standards, and Protection of Privacy Act (POPA) - related considerations is an asset.
  Experience with provision of professional/specialized and area specific advice and guidance, as well as training relative to organization's processes and procedures and capacity building, required.
• Proven analytical skills and strong judgment relative to decision making and confidentiality considerations and high attention to detail, required.
• Excellent computer skills in Microsoft Office and Outlook applications, solid skills in Adobe Pro, SharePoint, Zoom and Microsoft Teams, required.
• Familiarity with using analytical software, including SPSS, required.
• Experience with project support for project management and conduct of scoping reviews, including management on Covidence, required.
• Experience with conducting qualitative interviews with diverse stakeholders, required.
• Experience with financial and budget administration tasks, required.
• Willingness and ability to take on new tasks and challenges on a daily basis, requiring a steep learning curve and assertiveness to tackle new challenges and assignments, and accountability for developing required knowledge, required.
• Demonstrated ability to take initiative and work independently, as well as collaboratively in both virtual and in-person team environments with a range of stakeholders, required.

Application Deadline: September 15, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.