Research Lab Administrative Coordinator

University-of-British-Columbi; Vancouver; On-site; CAD 48,000 - 50,000; Part time

Job summary

The Administrative Assistant will support the WoRCS lab at the Institute for Resources, Environment and Sustainability, UBC, Vancouver campus. This role provides administrative and financial support to the PI and team, with focus on lab coordination and document management.

You will assist with budgeting, meetings, recruitment processes for WorkLearn and undergraduate researchers, and ensure safety and compliance across field activities.

Qualifications

• High School graduation with related training and experience required.
• Demonstrates accuracy and attention to detail.
• Strong written and verbal communication.
• Able to work independently and as part of a team.
• Experience with MS Word, Excel and standard office tools preferred.

Responsibilities

• Coordinate and schedule lab meetings and events.
• Handle logistics for workshops and conferences.
• Assist in recruitment processes for WorkLearn and student positions.
• Maintain lab documents, training records, and safety plans.
• Support budgeting and grant expenditure tracking in Workday.

Skills

Interpersonal skills

Organizational skills

Verbal and written communication

Accuracy and attention to detail

Independent and team work

Diversity and inclusion

Education

High School graduation + related training + experience

Tools

MS Word

Excel

Email

Internet

Job description

The Administrative Assistant will support the WoRCS lab at the Institute for Resources, Environment and Sustainability, UBC, Vancouver campus. This role provides administrative and financial support to the PI and team, with focus on lab coordination and document management.

You will assist with budgeting, meetings, recruitment processes for WorkLearn and undergraduate researchers, and ensure safety and compliance across field activities.