Research Coordinator

The University of British Columbia; Vancouver; On-site; CAD 4,000 - 6,000; Full time

Job summary

A leading university in Canada is seeking a Research Coordinator to manage research projects and support grant applications in a collaborative environment. The role requires strong project management skills and a relevant university degree, with a focus on pediatric sports injuries and biomechanics. Ideal candidates will have experience in research funding and excellent communication skills. This is a full-time position located at the BC Children's Hospital.

Benefits

Diverse and inclusive work environment

Commitment to employee equity

Qualifications

• Minimum three years of related experience.
• Preferred experience with CIHR grants processes.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Assist with writing research funding proposals.
• Coordinate preparation of regulatory documents.
• Support patient recruitment and data management.

Skills

Communication skills

Project management

Attention to detail

Teamwork

Education

University degree in relevant discipline

Tools

Microsoft Office

Graphic design software

Job description

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 3

Job Title

Research Coordinator

Department

Kuo Laboratory | School of Biomedical Engineering | Faculty of Medicine

Compensation Range

$4,567.04 - $5,385.67 CAD Monthly

Posting End Date

August 5, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

July 31, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

There is a unique opportunity to collaborate with two research groups: the Human Motion Biomechanics Lab (HuMBL) which is in the UBC School of Biomedical Engineering (SBME), as well as the Paediatric Orthopaedic Sports Injuries Program (POSI-P) which is in the UBC Department of Orthopaedics.

They are seeking a temporary full-time Research Coordinator for a 1-year term with the possibility of extension based on funding availability and performance. The Research Coordinator will receive direction from Principal Investigators from each participating unit. However, the incumbent will report directly to the Principal Investigator Calvin Kuo in the HuMBL lab, with the primary work location at the BC Children’s Hospital located on Oak Street.

The SBME is a nucleus for education and training, research and innovation in biomedical engineering. It has two locations on UBC’s Vancouver campus: the Gordon B Shrum building and the Biomedical Research Centre (BRC). For more information about the School of Biomedical Engineering, please visit https://www.bme.ubc.ca/ . HuMBL, a research lab within the SBME, specializes specifically in wearable sensor technologies and algorithm-driven health analytics to enhance patient outcomes.

The Department of Orthopaedics is internationally recognized for its leadership in musculoskeletal health, encompassing both clinical and research divisions focused on advancing orthopaedic science and patient care. The POSI-P within the Department of Orthopaedics concentrates on improving care for pediatric sports injuries through clinical trials and longitudinal studies. Together, HuMBL and POSI-P work on problems related to quantitative assessments for paediatric orthopaedics, including return to sport assessments.

The Research Coordinator will play a vital role in supporting the planning, execution and management across research projects. The incumbent is responsible for the administration of research projects, including support for grant facilitation, coordination of knowledge translation and outreach activities, and oversight of regulatory, research ethics, and financial administration.

Organizational Status
The Research Coordinator is responsible for supporting research initiatives for the Human Motion Biomechanic Laboratory (HuMBL) at UBC, the Paediatric Orthopaedic Sports Injuries Program (POSI-P) and The Motion Lab (TML), and Kuo Lab with SBME, located at the BC Children’s Hospital.

Work Performed

• Prepares and assists with the writing of research funding proposals, grant applications, and reports for Government, Non-profit, and Canadian and International sponsors.
• Coordinates the preparation and submission of research related regulatory documents (ethics, permits, etc.).
• Coordinates and facilitates patient recruitment, as well as data collection, management, and reporting.
• Supports research project administration by assisting with recordkeeping of recruitment, onboarding, and supporting collaborating sites.
• Tracks project communications, maintains research agreements, updates key stakeholders such as lab members and project teams and may support social media initiatives of the lab and related programs.
• Manages shared team resources such as team calendars (scheduling experiments and research activities), activity trackers, file repositories, etc.
• Assists with preparing and submitting manuscripts for publication.
• Assists with the maintenance of supplies and minor research equipment (e.g. cameras).
• Assists with lab and program marketing communications, including presentations, newsletters, webpages, and preparing information on research programs for media, fundraising organizations, and potential donors.
• Assists with the preparation and submission of expense reports for purchases.
• Participates in special meetings and events that can occasionally diverge from normal work hours.
• Coordinates research seminars, outreach events, and other research and academic events, as needed.
• Performs other duties as required that remain in the appropriate classification.

Consequence of Error/Judgement

Failure to plan or follow up on initiatives and poor judgment or errors dealing with such matters would have an adverse effect on research productivity, reputation, and operational management of the involved research groups.

Errors in the management of research agreements and practices could result in unusable data and damage to relationships with collaborators and contributors. Errors in the oversight of financial accounts and reporting procedures could result in monetary losses and a waste of financial resources or loss of research funding negatively impacting further research initiatives and each collaborating units reputation.

Supervision Received
The incumbent will receive general supervision from multiple Principal Investigators within each unit listed. They will receive detailed instructions on assignment of new duties and thereafter receive instructions only on new or unusual problems. They are expected to work collaboratively with all members of the lab teams.

Supervision Given
The Research Coordinator may provide direction to volunteers, students, and new staff in lower classification levels, regarding orientation, ongoing safety requirements, and research and operational procedures. The incumbent may delegate work as necessary to ensure that the goals of various projects are met in a timely and efficient manner.

Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience working with research and researchers within an academic community is strongly preferred, including familiarity with CIHR grants processes and research ethics (RISe).
• Experience with project management, communications, and processing and interpreting financial statements.
• Knowledge of UBC and PHSA admin procedures.
• Experience with clinical research procedures.
• Proficiency with Microsoft Office, basic graphic design, and webpage maintenance.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently and as part of an interdisciplinary team.
• Ability to independently prioritize and organize work load.
• Demonstrated ability to meet deadlines and pay attention to detail.
• Ability to exercise discretion, tact, and confidentiality.

About Us

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail] .