Research Coordinator

University of Ottawa Heart Institute; Ottawa; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

The University of Ottawa Heart Institute is seeking a Research Coordinator to support ARCHIMEDES initiatives. You will work closely with the Executive Director, investigators, patient partners, and legal counsel to coordinate research projects and govern data‑access activities.

Responsibilities include coordinating engagement activities, supporting ethics submissions, and contributing to knowledge translation and dissemination across multiple stakeholders.

Qualifications

• Master's in health research area or related field is required.
• Minimum 2 years of experience in a research setting.
• Experience coordinating complex projects with multiple stakeholders.
• Experience supporting research ethics applications and governance processes.
• Experience developing reports and communication materials.
• Experience facilitating meetings or engagement activities.
• Knowledge of patient‑oriented research principles and governance.
• Strong project management, organizational, and coordination skills.
• Excellent written and verbal communication.

Responsibilities

• Coordinate patient and public engagement activities (focus groups, surveys, workshops, town halls).
• Collaborate with investigators to develop research protocols and study materials.
• Support ethics submissions and ongoing compliance with ethics requirements.
• Support data collection, analysis, interpretation, and dissemination of findings.
• Contribute to manuscripts, presentations, and knowledge products.
• Develop relationships with patient partners, researchers, clinicians, and stakeholders.
• Support DACO operations and data access request processes.
• Prepare briefing materials for committee deliberations and decisions.
• Track milestones, risks, and action items across projects.
• Prepare project documentation and progress updates.
• Develop presentations, briefing materials, and stakeholder communications.
• Translate research findings into accessible materials for diverse audiences.
• Support dissemination through publications, webinars, and conferences.

Skills

Project coordination

Stakeholder engagement

Research ethics

Data governance

Communication skills

Organization

Microsoft Office

Virtual meeting platforms

Education

Master's in health research or related field

Tools

Microsoft Office

Collaboration tools

Video conferencing platforms

Job description

The University of Ottawa Heart Institute does not use artificial intelligence (AI) in its recruitment process. All hiring decisions are made through human review and evaluation.

Term

Two (2) year contract with possibility of extension.

Job summary

The Research Coordinator supports the planning, implementation, and evaluation of patient-oriented research, stakeholder engagement initiatives, and data governance activities within ARCHIMEDES . Working closely with the Executive Director, Principal Investigators, patient partners, legal counsel, and external stakeholders, the incumbent coordinates research projects, supports the operation of the Data Access Committee Office (DACO), and contributes to knowledge translation and dissemination activities.

This position serves as a key connector across research, operations, and governance functions, ensuring projects are delivered effectively, stakeholders are meaningfully engaged, and data access processes are implemented in accordance with established governance requirements.

Patient and Public Engagement Research

• Coordinate and facilitate patient and public engagement activities, including focus groups, surveys, workshops, consultations, town halls, and consensus-building exercises.
• Collaborate with Principal Investigators and project teams to develop research protocols and study materials.
• Support research ethics submissions and ongoing compliance with ethics requirements.
• Support data collection, analysis, interpretation, and dissemination of research findings.
• Contribute to manuscripts, presentations, reports, and other knowledge products.
• Develop and maintain strong working relationships with patient partners, community representatives, researchers, clinicians, and other stakeholders.

Data Governance and DACO Operations

• Support the implementation and ongoing operation of the ARCHIMEDES Data Access Committee Office (DACO).
• Coordinate intake, tracking, review, and documentation of data access requests.
• Prepare briefing materials and supporting documentation for committee deliberations and decision-making.
• Support the implementation and continuous improvement of governance policies, procedures, and operational workflows.
• Collaborate with legal, privacy, and research stakeholders to operationalize responsible data access processes.
• Monitor governance-related activities and maintain accurate records and documentation.

Research Program and Project Coordination

• Provide project management support across multiple research and operational initiatives.
• Develop and maintain project plans, timelines, work plans, and reporting mechanisms.
• Track milestones, deliverables, risks, and action items.
• Coordinate meetings, working groups, consultations, and stakeholder engagement activities.
• Support non-financial grant reporting and preparation of project documentation and progress updates.

Knowledge Translation and Communications

• Develop presentations, briefing materials, reports, infographics, and stakeholder-facing communications.
• Translate complex research findings and governance concepts into accessible materials for diverse audiences.
• Support dissemination activities, including publications, conference presentations, webinars, and stakeholder communications.
• Contribute to initiatives that promote the uptake and application of research findings.

Research Support

• Contribute to literature reviews, environmental scans, scoping reviews, and evidence synthesis activities.
• Support article screening, data extraction, analysis, and manuscript preparation.
• Provide research support to ARCHIMEDES investigators in accordance with evolving priorities and organizational needs.

Required qualifications

• Master's in relevant (health) research area (e.g., health science, epidemiology, psychology).
• Minimum of 2 years experience working in a research setting.
• Experience coordinating complex projects involving multiple stakeholders.
• Experience supporting research ethics applications and research administration processes.
• Experience developing reports, presentations, and communication materials.
• Experience facilitating meetings, workshops, consultations, or engagement activities.
• Knowledge of patient-oriented research principles and stakeholder engagement approaches.
• Understanding of research ethics and governance processes.
• Strong project management, organizational, and coordination skills.
• Excellent written and verbal communication skills.
• Ability to build collaborative relationships with diverse stakeholders.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office applications, collaboration tools, and virtual meeting platforms.

Preferred qualifications

• Experience working in an academic health research, healthcare, or research institute environment.
• Experience supporting large, multi-partner research programs or centres.
• Understanding of health data governance, privacy, and responsible data stewardship principles.
• Experience using survey, qualitative analysis, or project management tools.

Working conditions

• Hybrid-working conditions with 2-3 days on site per week and occasional events offsite.

Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ + community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.

According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.

The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine.

We thank all applicants for their interest; however, only those invited for an interview will be contacted.