Remote Talent Acquisition Coordinator (Canada)

Bilinguallink; Halton Hills; Remote; CAD 54,000 - 74,000; Full time

Benefits offered by this job

Health coverage (comprehensive)

RRSP with company match

Bonus program

Flexible vacation

Birthday time off

Team get-togethers

Job summary

Optro, a fast-growing SaaS provider of an AI-powered GRC platform, seeks a Talent Acquisition Coordinator to manage interview scheduling across multiple time zones and support the recruiting team. You will partner with recruiters and hiring managers, ensuring timely communication and a smooth candidate experience.

You’ll help optimize scheduling workflows, support TA initiatives, and coordinate across East Coast and EMEA time zones, with flexible location options.

Qualifications

• 1+ years of experience as a Recruiting Coordinator or in a similar role.
• Experience coordinating complex schedules across time zones for globally distributed teams.
• Able to manage multiple priorities with accuracy and urgency.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills for candidates and teams.
• Proactive in resolving scheduling conflicts and changing priorities.
• Discretion and professionalism with sensitive information.
• Proficiency with Google Workspace and/or Microsoft Office.
• Hands-on ATS experience with Ashby, Greenhouse or Lever.

Responsibilities

• Coordinate high-volume and complex interview schedules across time zones.
• Serve as a primary contact for candidates, ensuring a seamless experience.
• Collaborate with recruiters and hiring managers on scheduling needs and changes.
• Troubleshoot scheduling conflicts to keep processes moving.
• Maintain candidate and interview data in the ATS accurately.
• Provide onboarding prep and other TA-related administrative support.
• Identify opportunities to improve scheduling workflows and candidate experience.
• Contribute to employer branding and recruiting initiatives.

Skills

Recruiting Coordinator

Time-zone coordination

Fast-paced environment

Organizational skills

Interpersonal skills

Scheduling problem-solving

ATS experience (Ashby)

Google Workspace / MS Office

Tools

Ashby

Greenhouse

Lever

Job description

Who We Are

Having surpassed $300M ARR and continuing to grow, Optro helps enterprises transform risk into opportunity through its AI-powered GRC Intelligence Platform. More than 50% of the Fortune 500, including 7 of the Fortune 10, leverage our award-winning technology to move their businesses forward with greater clarity and agility. And our customers love us: Optro is top-rated on G2.com and Gartner Peer Insights.

At Optro, we inspire each other to innovate and are proud of what we are producing. We spend each day thinking of new ways to help our customers and contribute to the greater good of our company and our surrounding communities. We are all about assisting each other and breaking through barriers to create the most loved audit, risk, ESG, and InfoSec platform by our customers. This is how we have become one of the 500 fastest-growing tech companies in North America for the seventh year in a row, as ranked by Deloitte!

Why This Role is Exciting

We are looking for a highly organized and proactive Talent Acquisition Coordinator to join our team. In this role, you will play a critical role in creating a seamless hiring experience by coordinating interviews across multiple time zones, communicating with candidates and hiring teams, and providing administrative and operational support throughout the recruiting process.

You’ll work closely with candidates, recruiters, hiring managers, and interviewers, often navigating complex schedules and changing priorities while keeping the candidate experience at the center of everything you do. You’ll also have opportunities to contribute to broader Talent Acquisition initiatives and process improvements that help our team operate more effectively.

Must be located in the East Coast and willing/able to flex to support EMEA time zone

Key Responsibilities

• Coordinate high-volume and complex interview schedules across multiple time zones, balancing candidate, hiring manager, and interviewer availability.

• Serve as a key point of contact for candidates, providing timely, thoughtful communication and ensuring a seamless experience throughout the interview process.

• Partner closely with recruiters, hiring managers, and interviewers to manage scheduling needs, changes, and last-minute adjustments.

• Proactively troubleshoot scheduling conflicts and other coordination challenges, using sound judgment to find solutions and keep hiring processes moving.

• Manage candidate and interview data in the ATS, ensuring records are accurate and up to date throughout the hiring process.

• Provide administrative and operational support across the recruiting lifecycle, including onboarding preparation and other TA-related activities.

• Identify opportunities to improve scheduling workflows, processes, and the overall candidate and stakeholder experience.

• Contribute to broader Talent initiatives such as employer branding, talent communities, university recruiting, and other special projects as opportunities arise.

Attributes for a Successful Candidate (Please list 5-6 must-have qualifications here)

• 1+ years of experience as a Recruiting Coordinator or in a similar coordination or administrative support role.

• Experience coordinating complex schedules across multiple time zones and supporting globally distributed teams.

• Demonstrated ability to thrive in a fast-paced environment, managing multiple priorities, tight deadlines, and last-minute changes with accuracy and a sense of urgency.

• Strong organizational skills and exceptional attention to detail.

• Excellent interpersonal and communication skills, with the ability to build strong relationships with candidates, hiring managers, recruiters, and interviewers.

• Strong problem-solving skills and the ability to proactively navigate scheduling conflicts and changing priorities.

• A commitment to delivering a seamless, high-quality experience for candidates and internal stakeholders.

• High level of discretion and professionalism when handling sensitive and confidential information.

• Proficiency with Google Workspace and/or Microsoft Office.

• Hands-on experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever).

Nice to Have

• Experience supporting recruiting or talent teams in high-growth or SaaS environments.

• Prior experience working with globally distributed teams.

Compensation Range

• 53,600-73,700 CAD

  At Optro, we provide a fair and competitive salary based on a variety of factors, including:

  • The scope and responsibilities of the role

  • Your relevant skills, experience, and certifications

  • Where you are physically located (based on our regional tier system)

  Note on Internal Ranges: While the range above reflects our current budget for this hire, Optro maintains broader internal salary grades to allow for future career growth and merit-based increases within the role over time.

Perks (Canada)

• Launch a career at one of the fastest-growing SaaS companies in North America and EMEA

• Live your best life (LYBL)! $200/mo for anything that enhances your life

• Comprehensive employee health coverage

• RRSP with company match

• Competitive compensation & bonus program

• Flexible vacation

• Time off for your birthday & volunteering

• Employee resource groups

• Opportunities for team and company-wide get-togethers!

*perks may vary based on eligibility/location

Our Company Values

• Customer obsession: It starts and ends here. Consistently ask yourself how what you’re doing creates value for our customers. It’s a mindset.

• Gritty resilience: Make it happen. Find a way. Move fast, stay positive, and do what it takes.

• Drive innovation: Create the future. Continuously improve what exists and invent what’s next.

• Win, together: One team. No silos, no egos. Drive to be the best and support each other’s success.

• Growth mindset: 10x, not 10%. Think in orders of magnitude, not increments. Seek feedback, learn, and improve.

Please note that background checks are required. Qualified Applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This role may have access to highly sensitive data, including employee data, customer data, company financials, and proprietary product information.

We love building strong partnerships, but please note that Optro cannot accept unsolicited resumes from agencies. Any submissions without a signed agreement in place will not create a fee obligation.

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