Remote Recruiting Assistant

Hubstaff blog; Vancouver; Remote; CAD 30,000 - 45,000; Part time

Job summary

A leading company is seeking a remote Recruiting Assistant responsible for recruitment support and information administration. The role requires a detail-oriented professional who can leverage AI tools to enhance operational efficiency. Flexibility in hours and a proactive approach are essential.

Qualifications

• Experience with recruitment exposure and cross-functional experience.
• Familiarity with data and analytics exposure, process improvement, and SOP development.

Responsibilities

• Provide end-to-end recruitment support and manage AI tools.
• Coordinate meetings and manage deliverables effectively.
• Maintain and update documentation and files accurately.

Skills

Data Management Skill

Attention to Detail

Fast Typing Speed

Tools

Chat GPT

Project Management Tools

Job description

We’re looking for a driven professional with uncompromising standards—someone who values integrity, embraces self-criticism, and has a knack for problem-solving and value creation.

This role is not for the faint of heart. You’ll collaborate closely with our co-founder, who embraces first-principles thinking, iterates relentlessly, and holds himself and those around him to ever-increasing standards. If you prioritize work-life balance, boundaries, or a “good enough” mindset, our projects won’t be the right fit for you.

You should find energy—not exhaustion—in fast-paced feedback loops, an iterative process, and the pursuit of better. A sharp eye for detail, personal accountability, and a hunger for continuous improvement are essential.

Summary of the Role:

The remote Recruiting Assistant is primarily responsible for providing recruitment support, information administration, and leveraging Artificial Intelligence to enhance operational efficiency throughout the end-to-end recruitment process.

You will be pivotal in building, testing, iterating, and refining recruitment-related workflows, SOPs, and guidelines. From sourcing candidates to maintaining our applicant tracking database and updating internal job descriptions, you will be the champion responsible for ensuring the accuracy and completeness of all recruitment information across the process.

In this role, you’ll be a versatile “Jack/Jill-of-all-trades,” reading between the lines, anticipating needs, and proactively finding solutions across a variety of ad hoc projects and tasks.

Work Schedule & Availability:

• Estimated Weekly Hours: 20-30 based on company needs and workload.
• Flexible Hours: Structure your work schedule to meet agreed outcomes while maintaining effective communication and alignment with stakeholders.
• Meetings & Communication: Be available for meetings and discussions as needed, typically within 14:00 - 16:00 PST.

Responsibilities:

Recruitment Support:

• End to End Support
• Scheduling & Coordination
• AI Integration: Identify opportunities & implement AI tools into various tasks & workflows to enhance operational effectiveness and efficiency.
• AI Management: Manage, maintain, and update AI tools, overseeing regular improvements, integrating and uploading relevant company documentation and ensuring intended outputs are performing as expected through testing & troubleshooting.

Operations Assistance:

• Time & Bandwidth: Free the time and bandwidth of the KIS and other applicable stakeholders as needed by taking over various tasks & projects—big or small—according to their guidance, ensuring all work moves forward with minimal delay.
• Deliverable Management: Contribute to reviewing, auditing, tracking and managing deliverables, ensuring hand-offs and quality standards are upheld, ownership is transferred and assets are organized and stored correctly.
• User Test: Implement and test new and evolving tactics which strive to optimize and refine our processes under the guidance of the PM/KIS. Uncover bugs & inefficiencies and provide feedback for refinement.
• Meeting Management Host & attend virtual meetings with various stakeholders as needed. Prepare, update and coordinate meeting agendas and virtual meetings in collaboration with the Manager.

Information Administration:

• File management: Manage various assets, deliverables, templates, documents and files following applicable policies and procedures ensuring naming, permissions and organization are accurate and up to date.
• Information Capture: Uncover and capture new & applicable information during communications with relevant stakeholders, to ensure existing documentation is accurate and up to date.
• Documentation Integration: Keep documentation & relevant assets bi-directionally linked and in sync across various platforms keeping information current, accurate and easy to navigate for relevant stakeholders.
• Documentation Development: Produce, update & maintain various forms of documentation including research, SOPs, briefings and guidelines ensuring accuracy and accessibility.

Requirements:

Experience:

• Chat GPT, Project Management Tools, Recruitment Exposure, Cross-Functional Experience, Data & Analytics Exposure, Process Improvement & SOP Development

Skills:

• Data Management Skill, Fast Typing Speed, Attention to Detail